Executive Secretary

7 dni temu

Warszawa, Mazovia, Polska European Bank for Reconstruction and Development Pełny etat

About the Role

We are looking for an experienced Executive Secretary to provide high-level administrative support to our senior management team. The successful candidate will be responsible for managing complex schedules, coordinating travel arrangements, and preparing confidential documents.

Key Responsibilities

  • Manage the schedules of senior staff members, ensuring seamless coordination of meetings and appointments;
  • Prepare confidential documents, reports, and presentations using Microsoft Word and PowerPoint;
  • Coordinate travel arrangements, including booking flights, hotels, and rental cars;
  • Handle sensitive and confidential information with discretion and professionalism;
  • Maintain accurate records and files, both physical and electronic;
  • Develop and implement effective administrative processes to improve efficiency and productivity.

Requirements

  1. High school diploma or equivalent required, degree in business administration or related field preferred;
  2. Minimum 5 years of experience in an executive secretary or similar role;
  3. Excellent communication and interpersonal skills, with ability to work effectively with senior management and external stakeholders;
  4. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);
  5. Ability to learn new software and systems quickly;
  6. Excellent organisational and time management skills;
  7. Bilingualism (English and Polish) is an asset.

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