Administrative Assistant in Logistics and Supply Chain Management

11 godzin temu

Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etat
Job Title: Administrative Assistant in Equipment and Logistics Division/Logistics and Services Unit/Central Logistics Support Sector

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in the Equipment and Logistics Division/Logistics and Services Unit/Central Logistics Support Sector. The successful candidate will be responsible for providing administrative support to our team, ensuring the smooth operation of our logistics and equipment management processes.

Key Responsibilities:
  • Manage inventory and maintain accurate records of equipment and supplies
  • Plan and organize complex travel itineraries, ensuring timely and efficient execution
  • Encode data into our agency's systems and databases, ensuring accuracy and compliance
  • Create and manage Excel and SharePoint databases, maintaining up-to-date information
  • Support the reimbursement process, ensuring timely and accurate processing
  • Verify the correctness of submitted documentation, including invoices and bills
  • Prepare reports and presentations, presenting data in a clear and concise manner
  • Assist in market research and the implementation of framework contracts
  • Provide administrative support in various tasks, including document flow and archiving
  • Draft notes, letters, and reports, ensuring clear and concise communication
  • Enter data into electronic databases, ensuring accuracy and compliance
  • Assist in correspondence, mission management, and agenda coordination
  • Support project teams in managing projects, ensuring timely and efficient execution
Requirements:
  • Secondary education related to business needs, with a focus on administration and logistics
  • At least 1 year of professional experience in a related field, with a focus on administrative and financial support tasks
  • Very good skills in MS Office software, including Word, Excel, and Outlook
  • Knowledge of databases and experience in working with professional layout tools, such as Adobe Creative Suite or MS Office Publisher
  • Very good command of written and spoken English, with a minimum of B2 level
What We Offer:
  • Contract of employment through the Employment Agency
  • Daily remuneration: 70.54€ net
  • Medical care and sport card
  • Opportunity for development and promotion
  • Convenient location of the office - the centre of Warsaw
  • Work with professionals

Please note that only resumes in English will be considered. We kindly inform that only selected candidates will be contacted. If you are interested, please send your application using the application button.

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