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Senior Event Coordinator

1 miesiąc temu

Warszawa, Mazovia, Polska American Express Global Business Travel Pełny etat

About American Express Global Business Travel

We are a company that helps our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

At Amex GBT, we're here to help our clients make an impact on their industry through travel as a force for good.

The Job

We're looking for a skilled Senior Event Coordinator to join our team. As a Senior Event Coordinator, you will be responsible for all elements of the end-to-end management of an event, including sourcing, group air, logistics, financial management, and delivery.

You will manage the process from Meeting Qualification call and initial venue proposal to post-project financial reconciliation, respecting customer and American Express Meeting & Events standards, procedures, and policies.

Responsibilities:

  • End-to-End National and/or International Project Management
  • Negotiation (Financial, Contractual, etc.) with Suppliers
  • Communication with Meeting Owners
  • Operational Management of the Event Database (Planning, Registration)
  • Accurate and Timely Data Management
  • Logistical Coordination
  • Improving Revenue per Event and Understanding of Overall Contribution to Revenue and P&L
  • Budget Reconciliation per Event
  • Sound Company Product Knowledge and Ability to Cross-Sell Products Where Possible
  • Analytical Reasoning – Using Analysis of Today's Meeting Data for Future Event Delivery
  • Onsite Assistance (if Required, not Mandatory)
  • Financial and Data Reporting per Event, per Client
  • Additional Duties as Requested

Sourcing:

  • Understand and Meet Client Service Level Agreements (SLA if Applicable)
  • Qualifying Call with Meeting Owner to Resolve Requirements of the Event
  • Identify Appropriate Venues According to Client/Event Needs and Launch of Request for Proposal
  • Creation of Client Event Proposal
  • Identify Appropriate Transportation to Venue (Air, Train, etc.)
  • Follow Preferred Suppliers Program
  • Advise Client about Most Suitable Options to Meet Event Objectives
  • Inform about Rejected Venues (Quality, Availability, etc.)
  • Communication with Suppliers
  • Confirm and Lead Supplier Deadlines
  • Reminders to Customer on Supplier Deadlines
  • Budget Creation and Management
  • Negotiate Rates and Conditions
  • Revenue Management to Ensure per Event Profitability
  • Coordinate Inspection Trip if Needed and Assistance if Required
  • Secure Meeting Owner Approval on Budget and Terms & Conditions of Suppliers
  • Collect Required Data According to Customer Policies (POs, etc.)
  • Confirm/Cancel Venues to Suppliers
  • Provide Feedback to Suppliers on Cancelled Venues
  • Secure Contracts from Suppliers to be Signed
  • Rénégociate Best Rates, Contract Conditions, and Payment Terms
  • Sign Contracts with Suppliers
  • Issue Timely Deposit Invoices to Customer
  • Make Required Payment to Suppliers to Ensure Bookings

Logistics: