Senior Event Coordinator

7 godzin temu


Warszawa, Mazovia, Polska American Express Global Business Travel Pełny etat

About American Express Global Business Travel

We are a company that helps our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

At Amex GBT, we're here to help our clients make an impact on their industry through travel as a force for good.

The Job

We're looking for a skilled Senior Event Coordinator to join our team. As a Senior Event Coordinator, you will be responsible for all elements of the end-to-end management of an event, including sourcing, group air, logistics, financial management, and delivery.

You will manage the process from Meeting Qualification call and initial venue proposal to post-project financial reconciliation, respecting customer and American Express Meeting & Events standards, procedures, and policies.

Responsibilities:

  • End-to-End National and/or International Project Management
  • Negotiation (Financial, Contractual, etc.) with Suppliers
  • Communication with Meeting Owners
  • Operational Management of the Event Database (Planning, Registration)
  • Accurate and Timely Data Management
  • Logistical Coordination
  • Improving Revenue per Event and Understanding of Overall Contribution to Revenue and P&L
  • Budget Reconciliation per Event
  • Sound Company Product Knowledge and Ability to Cross-Sell Products Where Possible
  • Analytical Reasoning – Using Analysis of Today's Meeting Data for Future Event Delivery
  • Onsite Assistance (if Required, not Mandatory)
  • Financial and Data Reporting per Event, per Client
  • Additional Duties as Requested

Sourcing:

  • Understand and Meet Client Service Level Agreements (SLA if Applicable)
  • Qualifying Call with Meeting Owner to Resolve Requirements of the Event
  • Identify Appropriate Venues According to Client/Event Needs and Launch of Request for Proposal
  • Creation of Client Event Proposal
  • Identify Appropriate Transportation to Venue (Air, Train, etc.)
  • Follow Preferred Suppliers Program
  • Advise Client about Most Suitable Options to Meet Event Objectives
  • Inform about Rejected Venues (Quality, Availability, etc.)
  • Communication with Suppliers
  • Confirm and Lead Supplier Deadlines
  • Reminders to Customer on Supplier Deadlines
  • Budget Creation and Management
  • Negotiate Rates and Conditions
  • Revenue Management to Ensure per Event Profitability
  • Coordinate Inspection Trip if Needed and Assistance if Required
  • Secure Meeting Owner Approval on Budget and Terms & Conditions of Suppliers
  • Collect Required Data According to Customer Policies (POs, etc.)
  • Confirm/Cancel Venues to Suppliers
  • Provide Feedback to Suppliers on Cancelled Venues
  • Secure Contracts from Suppliers to be Signed
  • Rénégociate Best Rates, Contract Conditions, and Payment Terms
  • Sign Contracts with Suppliers
  • Issue Timely Deposit Invoices to Customer
  • Make Required Payment to Suppliers to Ensure Bookings

Logistics:


  • Event Coordinator

    4 tygodni temu


    Warszawa, Mazovia, Polska American Express Global Business Travel Pełny etat

    At American Express Global Business Travel, we're looking for a skilled Event Coordinator to join our team. As an Event Coordinator, you will be responsible for the end-to-end management of events, including sourcing, group air, logistics, financial management, and delivery.Key Responsibilities:Manage the process from Meeting Qualification call and initial...

  • Event Coordinator

    2 tygodni temu


    Warszawa, Mazovia, Polska American Express Global Business Travel Pełny etat

    About this roleThe Event Coordinator will be responsible for coordinating logistics for meetings and events, including venue selection, transportation arrangements, and catering. This role will also involve managing budgets and ensuring compliance with company policies and procedures.Key responsibilitiesCoordinate logistics for meetings and events, including...


  • Warszawa, Mazovia, Polska Andersen Pełny etat

    At Andersen, we are seeking a highly motivated Marketing Event Coordinator to play a pivotal role in driving the company's marketing strategy forward.OverviewWe are a European pre-IPO software development company with over 3,500 top-class professionals. Our expertise spans FinTech, Healthcare, Retail, Telecom, Media & Entertainment, Logistics, Travel &...


  • Warszawa, Mazovia, Polska Boston Scientific Pełny etat

    About Boston ScientificBoston Scientific is a leading global medical technology company that transforms lives through innovative medical solutions. With a commitment to advancing science for life, we're dedicated to improving patient outcomes, creating value for our customers, and supporting our employees and the communities we serve.Job SummaryWe're seeking...

  • Event Coordinator

    4 tygodni temu


    Warszawa, Mazovia, Polska American Express Global Business Travel Pełny etat

    At American Express Global Business Travel, we're committed to helping our clients achieve their goals through exceptional event management. As an Event Manager, you'll be responsible for overseeing all aspects of event planning, from initial concept to final execution.Key Responsibilities:Develop and implement event strategies that meet client...


  • Warszawa, Mazovia, Polska American Express Global Business Travel Pełny etat

    At American Express Global Business Travel, we're a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry.We're here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.The Global Event Coordinator is responsible...

  • Event Coordinator

    4 tygodni temu


    Warszawa, Mazovia, Polska American Express Global Business Travel Pełny etat

    At American Express Global Business Travel, we're looking for a skilled Event Manager to join our team. As an Event Manager, you will be responsible for the end-to-end management of events, including sourcing, group air, logistics, financial management, and delivery. You will work closely with customers and American Express Meeting & Events standards,...

  • Event Coordinator

    2 tygodni temu


    Warszawa, Mazovia, Polska American Express Global Business Travel Pełny etat

    At American Express Global Business Travel, we're committed to delivering exceptional experiences for our customers. As an Event Manager, you'll play a key role in bringing our events to life.Responsibilities include:End-to-end management of events, from sourcing to delivery;Negotiating with suppliers to secure the best deals;Communicating effectively with...

  • Event Coordinator

    3 tygodni temu


    Warszawa, Mazovia, Polska American Express Global Business Travel Pełny etat

    At American Express Global Business Travel, we're looking for a skilled Event Manager to join our team. In this role, you'll be responsible for managing all aspects of events, from sourcing to delivery, ensuring seamless execution and exceeding customer expectations.Key Responsibilities:End-to-end project management of national and international...


  • Warszawa, Mazovia, Polska Boston Scientific Pełny etat

    About the RoleWe are seeking a highly organized and detail-oriented Senior Tradeshows Coordinator to join our team at Boston Scientific. As a key member of our EMEA Tradeshows team, you will be responsible for coordinating and planning our presence at tradeshows and events across the region.Key ResponsibilitiesManage tradeshows and major events for all...


  • Warszawa, Mazovia, Polska Andersen Pełny etat

    About this roleWe are looking for an experienced Event Marketing Specialist to join our team at Andersen, a European pre-IPO IT company.As an Event Marketing Specialist, you will be responsible for monitoring and analyzing competitor events, preparing company participation in business events, interacting with internal clients, and collaborating with teams...


  • Warszawa, Mazovia, Polska MyGwork Pełny etat

    About RX Global, an inclusive employer and a member of MyGwork – the largest global platform for the LGBTQ+ business community.Please do not contact the recruiter directly.Position:Event Operations Manager Location:Poland – homebased Languages: German and EnglishAbout our Team RX Global is a global events organizer, creating market-leading events that...


  • Warszawa, Mazovia, Polska Andersen Pełny etat

    SummaryAndersen, a European pre-IPO IT company, is seeking an experienced Event Marketing Specialist to join its team.The successful candidate will be responsible for monitoring and analyzing competitor events, preparing the company's participation in business events, and interacting with internal clients to ensure their expectations are met.Key...


  • Warszawa, Mazovia, Polska Innovaderm Research Pełny etat

    Senior Project Coordinator Job DescriptionThe Senior Project Coordinator role at Innovaderm Research is a critical position that requires strong organizational, communication, and problem-solving skills. As a Senior Project Coordinator, you will be responsible for providing administrative and coordinating support for site activation activities and other site...


  • Warszawa, Mazovia, Polska Andersen Pełny etat

    About the RoleWe are seeking an experienced Event Marketing Specialist to join our team at Andersen, a European pre-IPO IT company. As an Event Marketing Specialist, you will be responsible for monitoring and analyzing competitor events, preparing the company's participation in business events, and interacting with internal clients.Key...


  • Warszawa, Mazovia, Polska Dabster Pełny etat

    Job Description for Senior Project Coordinator at DabsterAs a Senior Project Coordinator at Dabster, you will oversee project delivery, ensuring timely, within-scope, and within-budget results. You will be responsible for managing project milestones, developing and maintaining an integrated delivery plan, and analyzing resource capacity and actuals.Key...

  • Senior Event Specialist

    3 tygodni temu


    Warszawa, Mazovia, Polska Boston Scientific Pełny etat

    Transforming Lives Through EventsBoston Scientific is a leader in medical science with over 40 years of experience. We are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create...


  • Warszawa, Mazovia, Polska Link Group Pełny etat

    Virtual Events CoordinatorWe're seeking a talented Virtual Event Technical Support to join our innovative and collaborative team at Link Group.About the Role:As a Virtual Event Technical Support, you will plan and deliver engaging webinars and virtual events, handling everything from initial briefings to follow-up reporting.Key Responsibilities:Plan and...


  • Warszawa, Mazovia, Polska Jacobs Pełny etat

    Project Management ProfessionalAre you passionate about project management and administration? We're looking for a talented individual to join our team as a Senior Project Coordinator.As a Senior Project Coordinator, you will play a crucial role in the success of our projects. Your responsibilities will include coordinating project tasks, managing timelines,...


  • Warszawa, Mazovia, Polska Roche Pełny etat

    Job SummaryAs a Senior Project Coordinator at Roche, you will be responsible for coordinating installation processes to ensure seamless project progression. Your key responsibilities will include:Coordinating meetings with customers to facilitate communication and project advancementMobilizing and coordinating installation projects to maximize efficiency and...