Administrative Coordinator

1 tydzień temu

Kraków, Lesser Poland Gaming Laboratories International, LLC Pełny etat

The Administrative Coordinator is responsible for providing administrative support, including but not limited to typing documents, internal and external correspondence, scheduling, data entry, and filing. This role is full time and 5 days in the office.

Key Responsibilities:

  • Manage reception duties, including greeting visitors, preparing NDAs, maintaining records, and issuing name badges and fobs.
  • Organize fire drills, maintenance records, and first aid training and supplies.
  • Answer telephones, distribute post and email correspondence, provide general information, and take messages as needed.
  • Serve as a point of contact for third-party contractors and arrange work within the buildings.
  • Provide departmental information and direct individuals to the appropriate party when necessary.
  • Maintain office supplies, including stationery, cleaning materials, food supplies, and the weekly orders.
  • Assist with daily operations such as posting, organizing courier services, obtaining printed materials, and other tasks as required.
  • Support the operation of the buildings and offices by managing meter readings, liaising with suppliers, the cleaning company, Fire maintenance, water supplier, and others. Arrange PAT testing annually.
  • Evaluate and ensure the accuracy and timeliness of all work performed.
  • Handle confidential and non-routine information professionally.
  • Work independently and collaboratively on various projects.

Requirements:

  • A minimum of 2 years of related office experience is preferred.
  • Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel is an asset.
  • Excellent interpersonal and customer service skills are essential.
  • Ability to work independently and with minimal supervision.
  • Ability to handle confidential information securely.

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