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Operational Event Coordinator

1 tydzień temu

Wrocław, Województwo dolnośląskie, Polska TN Poland Pełny etat

About TN Poland

We are seeking a highly organized and detail-oriented Operational Event Coordinator to join our team in Poland. This role is responsible for planning and implementing scheduled activities for guests in our operational facilities.

Key Responsibilities:

  1. Coordinate internal and external visits, ensuring all documentation and approvals are in place.
  2. Organize tours for visitors, creating annual visit schedules and ensuring requests are approved in line with the established calendar.
  3. Act as tour guide, providing initial presentations about our facilities, production floor/office walks, and Q&A sessions.
  4. Ensure necessary tour equipment is available for guests, prepare gifts, and support visit organization with meeting room bookings and catering.
  5. Maintain the general upkeep of our operational facilities in Poland.
  6. Support employee event calendar management and follow office workflow procedures to ensure maximum efficiency.
  7. Maintain files and records with effective filing systems and ensure compliance with occupational health and safety regulations.

Requirements:

  1. Strong written and verbal communication skills.
  2. Organization and multitasking abilities to complete a wide variety of tasks.
  3. Strong interpersonal skills to interact positively with all visitors.
  4. Attention to detail to ensure tasks are completed thoroughly and correctly.
  5. Experience in working in a multicultural environment with the ability to work in interdisciplinary teams.
  6. Computer skills knowledge in Microsoft Office and Microsoft Windows.
  7. Polish language skills on C1-level or higher (CEFR).
  8. English language skill on at least C1-level (CEFR).
  9. Additional language (German or Spanish) will be an advantage.
  10. Minimum 2 years of professional experience in administrative/event management roles.
  11. Minimum secondary education level.