Administrative and Financial Specialist

Description of the Institution

The European Network Remembrance and Solidarity aims to foster international discourse on history and remembrance, with a focus on periods of dictatorships, wars, and resistance to political violence. The Network operates in several European countries and organizes various projects, including exhibitions, publications, workshops, and conferences that target students and researchers. The ENRS encourages dialogue on difficult questions of European history of the 20th century.

Role Description

This is a part-time position (2/5 time, approx. 64 hours per month) on a contract of mandate basis, starting from 17 November 2025 (date negotiable)
.

The
Administrative and Financial Specialist
will support the day-to-day operations of the Foundation, ensuring the smooth flow of administrative and financial processes. The person in this role will be responsible for preparing and archiving documentation, coordinating the electronic workflow of financial and HR documents, and maintaining effective internal communication within the organisation. Close cooperation with the accounting department, contractors, and service providers will be essential to the role.

The position also involves assisting in the preparation of financial reports for EU-funded projects, supporting the settlement of business trips, and ensuring that documentation complies with donor requirements and internal regulations. The ideal candidate will be a well-organised, detail-oriented, and communicative professional, capable of managing multiple tasks with precision and contributing to the overall efficiency of the Foundation's operations.

Key Responsibilities of the Administrative and Financial Specialist:

• Preparing, verifying, recording, and archiving documentation (invoices, contracts, requests for proposals, incoming and outgoing correspondence);
• Handling the electronic workflow of financial and HR documents and ensuring smooth internal communication within the Foundation;
• Ongoing cooperation with the Foundation's accounting department;
• Supporting the settlement of business trips for the Foundation's staff;
• Describing documents in accordance with the requirements of grant providers;
• Assisting in monitoring project indicators and preparing reports on activities co-financed by the European Commission (Citizens, Equality, Rights and Values Programme);
• Liaising with contractors and service providers (e.g. courier companies, suppliers, etc.);
• Daily cooperation with the Foundation's Management Board and staff;
• Performing other administrative and office duties.

Qualifications

Required:

• Good command of English (spoken and written);
• Minimum bachelor's degree;
• Excellent computer literacy (MS Office, especially Excel) and ability to operate office equipment;
• Strong interpersonal skills and ability to work in a team;
• Accuracy and attention to detail;
• Strong organisational and documentation skills;
• Communicativeness and professionalism.

Preferred:

• Experience in a similar position;
• Knowledge of the Saldeo system;
• Familiarity with the Polish Public Procurement Law and experience in conducting procurement procedures;
• Education in administration, law, or management.

Required Documents

Applications should be submitted via email to:

Deadline:
31 October, 2025

Please include in the subject line:
"

Recruitment: Administrative and Financial Specialist
"
.

Required documents:

• CV
• Cover letter including one of the following consent clauses:
• a)
  I consent to the processing of my personal data contained in the application documents by the Foundation European Network "Remembrance and Solidarity", located at Zielna 37, Warsaw, for the purposes necessary for the current recruitment process.
• b)
  I consent to the processing of my personal data contained in the application documents by the
  Foundation European Network "Remembrance and Solidarity"
  , located at Zielna 37, Warsaw, for the purposes necessary for the current recruitment process and for future recruitment processes conducted by the above-mentioned Institute.

A signed
Personal Data Protection Statement.

Recruitment Process

Applications submitted after the deadline will not be considered.

Candidates shortlisted for the next stage of the recruitment process will be contacted individually regarding interview dates.

The Foundation reserves the right to contact selected candidates only, as well as to cancel, extend, or leave the recruitment process unresolved at any stage without providing reasons.