HR & Office Junior Specialist

About Team

Our HR team plays a critical role in shaping the future of IPF Digital by ensuring we attract, onboard and support top talent across the business. Operating in a fast-moving, high-growth environment, we partner closely with employees and teams to build organisational capability and foster an inclusive culture.

As the Office & HR Junior Specialist, you will play a dual role in ensuring seamless office operations and providing essential HR administrative support. You will contribute to an efficient and welcoming workplace environment while supporting core HR processes. Acting as a key point of contact for office administration and engagement activities this role is needed in fostering a culture that reflects IPF Digital's values and growth mindset.

Here's how you'll put your skills into action:

• Office Management: Coordinate day-to-day office operations to ensure a well-organized, equipped, and welcoming environment. You'll manage supplies, maintain documentation, and make sure the workspace runs smoothly for everyone.
  
• Travel Coordination: Support business travel arrangements — from handling booking queries to managing approvals and communicating travel policies — ensuring smooth, compliant, and cost-effective travel experiences for employees.
• HR Administration: Assist in preparing employee documentation, maintaining HR records in our HRIS, and supporting core HR processes. You'll help safeguard data accuracy, legal compliance, and a seamless employee lifecycle experience.
• Employee Engagement: Help plan and deliver team-building activities, internal events, and volunteering initiatives that strengthen collaboration and nurture our inclusive culture.
• Data and Reporting: Support budgets tracking and maintenance to ensure accurate records of HR and office activities, helping the team make informed, data-driven decisions about engagement, learning, and resource use.
• Communication and language skills: Communicate confidently and clearly in both Polish and English, adapting your language and style to suit diverse audiences. 

We also know that experience counts – and we believe that the following can support your success:

• 1-2 years of experience in HR support, office coordination, or administration.
• Good understanding of HR processes, employee lifecycle, and office management practices.
• Strong organisational skills with the ability to prioritise and manage multiple tasks accurately.
• Confident user of MS Office (Outlook, Excel, PowerPoint, SharePoint) and familiar with HR systems.
• Proactive mindset and willingness to use AI tools (e.g. ChatGPT, Copilot, Canva) to boost efficiency and collaboration.
  

Our hiring approach
As part of our skills-first recruitment process, you will be asked to complete a practical work challenge. This gives you a chance to showcase your skills, your way of thinking, and your problem-solving approach – beyond what's on a CV.
In the next steps, we'll focus on getting to know you better through conversations around culture fit and soft skills, to ensure we're a great match for each other.

What can we offer you?

• Employment contract for employee substitution (ca 18 months).
• Real opportunities for growth – enjoy access to a variety of internal learning and external development initiatives.
• A fully free mental health platform with access to certified professionals: psychologists (including child psychologists), dietitians, business coaches, and physiotherapists.
• Relaxed team integrations – kayaking, cycling, workshops, team outings… we enjoy spending time together, and we make it happen regularly.
• Move your body, clear your mind – you can use Multisport card or use private health care coverage.
• A truly international environment – we collaborate with teams from Mexico to Australia. Sounds exciting? That's just our everyday reality.

From office life

• Company parking where you can book a parking place.
• Weekly team lunches – enjoy vouchers to nearby restaurants (yes, sushi included).
• Brand new office in a prime location – Gdański Business Center in Warsaw, just 5 minutes from Dworzec Gdański metro station. Inside: 3 types of coffee, ping pong, and a chillout room. Tempted?
• Hybrid work model (4 days a week at the office) and flexible hours are our standard, not a perk.

Here's how our team describes our culture

The culture at IPFD is driven by our shared values. People are put first, we accept differences and encourage individuality. Due to our flat business structure, we enjoy collaborating together. Enjoying some good times together is also highly encouraged

Sounds good? We all think so at IPF Digital.

Whistleblowing

At IPF Digital, we are committed to ethical conduct and upholding our values. We are dedicated to building trust-based relationships with our customers, employees, and the communities in which we operate. To support those who wish to act with integrity, we have implemented mechanisms that allow for the reporting of any concerns related to potential risks, unethical behavior, or legal violations.

Want to report concerning behavior? Click here to report

Polish Whistleblowing Procedure