HR Specialist and Office Manager

Atolls is the world's largest community-driven shopping platform, active in 20+ markets.

We help millions make smarter spending decisions across discovery, evaluation, and (re-)purchase by connecting people with the right brands and retailers.

Our 1,000+ team across 10 countries builds products used every day at global scale, where you'll have real ownership and see your impact. Want to shape the destinations people rely on to shop with confidence? Keep reading.

About This Role:

We are looking for a proactive and detail-oriented
Human Resources Specialist and Office Manager
/
People Operations & Workplace Experience Specialist to join our People & Culture team in Warsaw.

This role combines responsibilities across
People Operations and Office Management
. You will be both the go-to person for employee experience in Poland and the heart of our Warsaw office, making sure daily operations run smoothly and creating a great workplace environment.

From supporting the full employee lifecycle and ensuring compliant HR processes, to managing office logistics, events, onboarding and everything in between, you'll play a key role in supporting our growing team locally while collaborating with our global People & Culture community.

Your contributions will help shape how millions of consumers interact with our platforms, guiding them to make smart, fair, and rewarding choices.

Our Benefits:

At Atolls, we believe in nurturing both your professional and personal growth. Here's what you can expect:

• A culture that values personal and professional development, with internal mobility opportunities.
• A supportive and open-minded team that embraces diverse perspectives and innovative ideas.
• 32 days of paid vacation plus your birthday off, giving you the time you need to recharge.
• A flexible hybrid working scheme to balance work and life.
• Access to a learning budget and internal training to help you grow in your role.
• Mental health coaching to support your well-being.
• Regular global and local get-togethers to celebrate successes and build connections.
• The possibility of taking a sabbatical after two years with the company.
• A cloud-based company setup, providing flexibility and collaboration opportunities no matter where you are.
• These are global benefits that apply to all employees, with additional local perks based on your location.

Key Responsibilities as a HR/People Ops:

• Act as the local go-to person for all People Operations topics related to our team in Warsaw, ensuring a seamless employee experience from onboarding to offboarding.
• Maintain accurate employee records, managing all HR administrative tasks such as vacation and sick leave tracking, special leave, parental leave, benefits administration and more.
• Liaise with our external payroll provider to ensure timely and accurate payroll processing; support monthly payroll tasks and resolve any related queries.
• Manage enrollment and removal processes for employee benefits programs.
• Ensure accuracy and consistency of employee data within our HRIS (Workday).
• Support the implementation of new HR policies, systems and processes locally, in alignment with our global P&C strategies.
• Prepare and manage HR documentation, including contracts, amendments, reference letters, employment confirmations and other employment-related correspondence, ensuring compliance with local labor laws.
• Support and coordinate visa and work permit processes in collaboration with our external immigration provider.

Key Responsibilities as a Office Manager/Workplace Experience Manager:

• Be the voice, face and heart of our company in Warsaw, Poland
• Drive, and be responsible for all office management tasks in the office
• Be responsible for your own projects like comparing vendor contracts
• Plan, organize and execute all in-house company events together with the team
• Create rewarding moments on special days, like birthdays, anniversaries or holidays
• Coordinate with our other Office Managers from other offices to harmonize processes
• Act as a contact person for landlord of the Warsaw office

Your Profile:

• Minimum of 3 years' experience in a generalist HR or People Operations role, ideally in an international environment.
• Solid knowledge of Polish labor law and HR administration practices.
• Highly organized and able to manage multiple priorities with attention to detail, even under pressure.
• Strong interpersonal and communication skills; approachable, service-minded, and proactive in supporting employees and managers.
• Independent and reliable work style with a high sense of ownership.
• Experience with HRIS platforms (preferably Workday) is a plus.
• Fluent in Polish and proficient in English (spoken and written).
• Experience in office management (would be a plus)
• Experience in Project management (would be a plus)

Our hiring process
:

• TA Call
  : Meet one of our Talent Experts and get to know Atolls better.
• Technical Round
  : Focus on the technical aspects of the role (Through a Live Case), and meet your potential manager.
• Final Round
  : Meet other Atollians It varies from 1 to 3 interviews

Some processes might slightly change according to needs

Ready to apply?

Be part of a destination where your work helps millions of people make better decisions every day. One focused application is all we need. If you truly fit more than one role, you're welcome to apply to
up to three.
This helps us match you with the right opportunity faster.

We review every application with equal care and will reach out if your profile aligns. Apply now with your CV in English.

At Atolls, we want to ensure that all employees can thrive in an inclusive environment. Our employment opportunities are open to every gender, race, religion, age, sexual orientation, ability, place of origin, or socioeconomic status. We remain committed to a culture of diversity, equity and belonging, where all employees are welcomed, respected, connected, and engaged.