Human Resources Specialist

RedCore
is an international business group that creates technological solutions for digital markets.

Our products and services cover fintech, marketing, e-commerce, customer service, communications, and regulatory technologies.

Powering Growth from the Core — this is the key mission laid under RedCore's strong foundation. This is how we consistently stay ahead: by evolving and creating scalable solutions, while remaining committed to open and transparent communication with our partners.

Requirements:

• Higher education (Human Resources Management, Business Administration, or a related field; a law degree is a significant advantage).
• At least 5 years of experience in HR administration or compliance, including a minimum of 2 years of experience in Poland.
• Knowledge of the Polish Labor Code and HR documentation processes under umowa o pracę.
• Strong attention to detail, a structured approach, and the ability to work with large volumes of data.
• Ability to maintain confidentiality and handle personal data in compliance with GDPR requirements.
• Customer-oriented mindset.
• Experience working with HRIS systems and advanced proficiency in Excel (formulas, pivot tables, reporting).
• Proficiency in Polish and English (both spoken and written).

Responsibilities:

• Ensuring full compliance of HR processes with Polish legislation, maintaining accurate and up-to-date HR documentation, supporting hiring, onboarding and offboarding processes, as well as providing guidance on labor law, documentation flow, and compliance.

1. HR Documentation and Personnel Records

• Maintaining, organizing, and regularly auditing employee personnel files, as well as updating information in HR systems and in electronic/paper employee records.
• Preparing, reviewing, and administering employment contracts (umowa o pracę), including probation period contracts (umowa na okres próbny) and fixed-term contracts (umowa na czas określony).
• Preparing and supporting documentation related to hiring, contract extensions, and termination of employment.
• Assisting in the correct execution of offboarding procedures, participating in exit meetings, and preparing all related documentation.
• Communicating with employees to collect necessary data and documents, providing guidance on documentation requirements and ensuring compliance with labor legislation.
• Monitoring the completeness and accuracy of HR documents, including orders, statements, agreements, and HR forms.
• Conducting regular checks and updates in HR systems and personnel files.

2. Compliance and HR Policies

• Monitoring changes in labor legislation and implementing necessary updates in HR practices.
• Participating in the development and revision of internal HR policies and procedures.
• Advising the HR team and managers on compliance, employment relations, and personnel documentation requirements.
• Supporting internal and external audits and participating in projects aimed at improving the quality of HR documentation.

3. Visas, Work Permits, and Employee Legalization

• Assisting with the preparation and review of document packages for visas, work permits, and residence permits.
• Maintaining a database of residence permits and other visa types and monitoring their validity periods.
• Communicating with employees and external consultants regarding document status and requirements.

4. Interaction with Business Group Specialists and Internal Departments

• Receiving, processing, and fulfilling requests related to HR matters, documentation, and employment relations.
• Providing information, certificates, and consultations regarding HR administration, timelines, and procedures.
• Supporting internal clients with daily tasks and ensuring proper preparation of HR documents.
• Collaborating with legal and finance departments on organizational structure, payroll matters, and HR reporting.
• Supporting communication with accounting and government authorities on all employment-related matters.
• Preparing data and documentation for audits and reporting.

5. Occupational Health and Safety (OHS)

• Participating in maintaining the occupational health and safety system in accordance with Polish requirements.
• Monitoring employees' completion of initial and periodic safety trainings.
• Maintaining and updating records of medical examinations.
• Coordinating with external OHS specialists.

Technical Stack:

• Advanced excel
• Experience with HRMS

Benefits:

• An exciting and challenging job in a fast-growing business groups, the opportunity to be part of a multicultural team of top professionals in Development, Architecture, Management, Operations, Marketing, Legal, Finance and more;
• Great working atmosphere with passionate experts and leaders, sharing a friendly culture and a success-driven mindset is guaranteed;
• Beautiful offices in Warsaw, Limassol, Kyiv, Almaty, Yerevan - work remotely or on-site with comfort and enjoy the opportunity to build a network of connections with professionals day by day;
• Modern corporate equipment based on macOS or Windows and additional equipment are provided;
• Paid vacations, sick leave, personal events days, days of;
• Corporate health insurance program for your well-being;
• Referral program - enjoy cooperation with your colleagues and get the bonus;
• Educational programs: regular internal training sessions, compensation for external education, attendance of specialized global conferences;
• Rewards program for mentoring and coaching colleagues;
• Free internal English courses;
• Yoga classes to help you stay active and energized;
• In-house Travel Service;
• Multiple internal activities: online platform for employees with quests, gamification, presents and news, RedCore clubs for movie / book / pets lovers, special office days dedicated to holidays;
• Corporate events, team buildings.