Senior Benefits Specialist

1 dzień temu

Warszawa, Mazovia, Polska The Adecco Group Pełny etat

Position name:
Senior Benefits Specialist

Languages: Polish + English

Budget: up to 14k gross. Employment contract.

Location: Warsaw, hybrid work ( 2-3 days a week from office)

Main focus: Candidates with experience in Benefits management. Could be HR admins with experience in Benefits management + good Excel

About the job

Your attitudes we value:

  • 5–7 years in benefits administration or HR operations in a multinational or shared services setup
  • Fluent in Polish and English (verbal and written)
  • Strong understanding of Polish social security regulations, insurance/pension/tax laws, and HR compliance
  • Proficiency in Microsoft Excel; experience with HRIS systems like Workday, SAP, or Darwin preferred
  • Familiarity with GDPR, employee data handling, and vendor contracts in Poland
  • Ability to work with data, track metrics, and generate actionable insights

Your daily tasks:

  • Oversee enrollment, consent collection, monthly file reviews, and de-enrollment.
  • Coordinate enrollments/disenrollments on vendor platforms. Solicit declarations, prepare reports (insured, payroll, ESB, invoicing). Support demise processing and manage queries. Liaise with vendors and oversee renewals and UAT.
  • Prepare reporting and assist in invoicing and reconciliations. Support UAT, system changes, and benefit renewals.
  • Track employee benefit selections and manage deductions. Handle invoicing, reporting, and coordinate with finance/payroll.
  • Draft and circulate communications for benefits changes, projects, and annual enrollments. Support policy updates and broker changes with consistent messaging.
  • Track, reconcile, and process benefit invoices from all vendors. Maintain audit-ready records and ensure timely approvals and payments.
  • Coordinate all aspects of benefit renewals across offerings. Participate in user acceptance testing and system validations. Ensure exception handling, communication rollout, and readiness tracking.
  • Conduct monthly onboarding benefit sessions for new hires. Support benefit changes arising from employee life events (e.g., marriage, childbirth).
  • Assist with benefits broker transitions and related process realignments. Ensure smooth change management across people, process, and systems.

What do we offer?

  • Competitive salary with annual salary reviews
  • Hybrid working
    model (2 days in the office, 3 days remote per week)
  • Opportunity to use foreign languages and the newest technologies on a daily basis
  • Indefinite period employment contract after probation period
  • Access to
    MyBenefit
    platform where you can choose from a variety of benefits (Sport, Tourism, Culture, Recreation etc.)
  • Sport's card (
    Multisport
    )
  • Private medical care for you and your family
  • Private life insurance
  • Access to wide range of learning & development platforms
  • Discounted theatre tickets
  • Work in a multicultural environment

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