Senior Payroll Administrator

The HR Service Center serves as a centralized hub for delivering HR and Payroll-related support and services. The Senior Payroll Administrator will be responsible for overseeing and processing payroll operations in Poland and/or across EMEA, ensuring accuracy, compliance, and excellence in service delivery.

• Manage and process payroll cycles accurately and timely for assigned countries/regions, in compliance with local legislation, company policies, and collective agreements

• Ensure data integrity by verifying employee data, time records, and compensation elements (salaries, bonuses, benefits, deductions, etc.) before payroll closure

• Monitor and analyze payroll data, identify discrepancies, and perform necessary adjustments or corrections

• Prepare and submit payroll reports to Finance and HR, including tax filings, social security contributions, and internal reconciliations

• Collaborate with internal stakeholders (HR, Finance, Legal) and external vendors or authorities to ensure smooth payroll operations and compliance with applicable laws

• Act as subject matter expert (SME) for payroll-related processes and systems, providing coaching and training to junior team members

• Support audits and compliance reviews by maintaining accurate records and documentation of all payroll transactions

• Drive continuous improvement initiatives, recommending and implementing process efficiencies, automation, and standardization

• Provide excellent customer service, addressing employee payroll inquiries in a timely, professional, and customer-focused manner

• Partner with HR and IT teams during payroll system updates, testing, and implementations to ensure smooth transitions and accuracy

• Extensive experience (typically 4–6+ years) in payroll administration, ideally within an international or shared service environment

• Strong understanding of payroll legislation, taxation, and compliance requirements for Poland

• Proficiency with payroll systems (e.g. Optima, SAP HR, Workday, ADP or similar) and MS Excel.

• Analytical and problem-solving skills to identify issues, assess impacts, and implement effective resolutions

• Exceptional attention to detail and commitment to accuracy

• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment

• Strong communication skills, with the ability to explain payroll concepts clearly to non-technical audiences

• Collaborative mindset, with the ability to partner effectively with HR, Finance, and external vendors

• Fluent in English and Polish (additional languages such as German or Bulgarian would be an asset)

• Advancement opportunities in international team

• A total rewards package, that includes: private health insurance, life & accidental insurance

• Multisport package

• Meal Vouchers

• Company performance bonus program

• Work-life balance, semi-flexible working time

• PPK: Woodward offers payment to your PPK account up to 4% of your compensation depending on seniority

• Hybrid work model

• Relocation & Educational support