Administration Coordinator

Wärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world's widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together.

Business Unit Parts and Field Service is a global organisation with harmonised ways of working and tools to deliver the best possible services for our customers. In our global team we value, respect, and embrace different opinions and diversity. Safety, environment, and wellbeing are our foundation, and we never compromise them.

We are now looking for an Administration Coordinator to join our team on a temporary replacement basis.

The preferred location for this position is Gdynia, Poland. 

Your role and responsibilities  

As an Administration Coordinator you will focus on these responsibilities:

• Overseeing the daily maintenance of the company office, managing the reception desk, handling correspondence and invoices, and accommodating guests.
• Performing various activities to support the local organization.
• Collaborating with external vendors and ensuring agreements related to the organization and operation of the offices are upheld.
• Taking responsibility for agreements related to the organization and operation of the offices.
• Working closely with Managers on assigned tasks.
• Independently and proactively resolving issues and challenges related to administrative requests.
• Executing all necessary actions for the local implementation of Wärtsilä's processes in alignment with Wärtsilä business targets within the assigned area of responsibility.

To be successful in this role, we expect you to have:

• Previous experience in a similar position.
• Fluency in Polish and English.
• Proficiency in Excel.
• Strong communication and coordination skills.
• General knowledge and understanding of company policies and procedures.
• Ability to manage multiple tasks simultaneously and effectively.
• Experience working in a fast-paced global environment.

Why you and us?

You are valued – as your true self. At Wärtsilä YOU matter. We value diversity and are committed in supporting inclusive work community.

Your growth is supported. We believe in continuous learning & teamwork. Wärtsilian community has your back when it comes to development opportunities – so you can develop beyond your potential.

You get to make a difference. Innovation and sustainability are important for us. Every day, we - Wärtsilians - put our hearts and minds into enabling sustainable societies through innovation in technology and services into reality.

Contact & next steps

Does this sound like the job for you? If yes, submit your application before the deadline through our Careers portal. Applications submitted via email or through recruitment agencies will not be considered.

Our recruiting tool recognizes the time zone where the job ad has been published and closes the application period according to the same time zone. We will be conducting interviews with qualified candidates throughout the process and aim to keep you informed along the way.

Last application date: 11/12/2025 

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on  

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