Executive Assistant

7 dni temu

Warszawa, Mazovia, Polska Allegro Pełny etat 25 000 zł - 50 000 zł rocznie

We are seeking a highly skilled Executive Assistant to join our Executive Office team. In this role, you will provide comprehensive administrative support to our Executive Team, playing a critical role in ensuring the smooth operation of daily tasks and enabling Executives to focus on strategic business initiatives.

Your main responsibilities:

  • Serve as the primary point of contact between assigned Executives and internal/external stakeholders, managing communications and ensuring seamless coordination
  • Manage complex Executive calendars, prioritize meetings, and handle scheduling conflicts with efficiency and diplomacy
  • Prepare Executives for meetings by creating agendas, reviewing documents, and providing detailed briefings
  • Collaborate with leadership to support the planning, execution, and communication of key organizational initiatives
  • Draft, review, and manage executive-level communications such as emails, reports, and presentations
  • Filter and prioritize incoming communications, involving executives only when necessary to ensure their time is focused on strategic decisions
  • Oversee high-priority projects, tracking progress and ensuring objectives and deadlines are met
  • Work closely with the Executive Office Manager and team to align on priorities and maintain an organized, efficient work agenda
  • Provide administrative support for company-wide initiatives, events, and strategic planning
  • Take ownership of special assignments or tasks delegated by executives, demonstrating initiative and accountability

This is the right job for you if:

  • Minimum of 3 years of experience supporting Executive Members, preferably in an international environment
  • Proven experience in e-commerce or marketplace is a plus
  • Exceptional interpersonal skills with the ability to build relationships, foster collaboration, and gain the respect of stakeholders and colleagues
  • Ability to communicate effectively with diverse personalities and cultures
  • High level analytical skills and experience with data collection and analysis
  • A proactive, goal-driven, and business-oriented mindset
  • Ability to respond to pressure, deal with adversity, and overcome challenges
  • English level min C.1
  • Category B driving licence is a plus

What we offer:

  • Well-located offices (with fully equipped kitchens and bicycle parking facilities) and excellent working tools
  • A wide selection of fringe benefits in a cafeteria plan – you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers)
  • Work in a team you can always count on – we have on board top-class specialists and experts in their areas of expertise
  • English classes that we pay for related to the specific nature of your job
  • Team tourism, training budget and an internal educational platform (with training courses on work organization, means of communication, motivation to work and various technologies and substantive issues)
  • If you want to learn more, check it out for yourself

Do you want to get to know us better? Listen Allegro Podcast

Send your CV and see why it is #dobrzetubyć (#goodtobehere)

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