Procurement Administrator

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We are an international engineering company providing services in the field of technical consulting, design, and investment project management.

Global Business Services center located in Krakow provide global support for our line of business and corporate teams in the following areas

• Finance
• Accounting
• HR
• IT
• Procurement
• Payroll
• Project Management

GBS centralizes some of the processes across Jacobs and focuses on process excellence while also advancing the transformation initiative through additional work migration.

In Jacobs, every day is a chance to make the world a better place - let's design your career with us

Summary Of Job Function
This position is responsible for creating purchase orders and processing procurement invoices related to purchase orders. Support our Buyers, Subcontract Administrators and Category Managers in North America or if needed in other regions. The candidate has some working knowledge and understanding of the procure to pay process or is willing to learn fast.

Specific Responsibilities

• Exists within our Project Services organization and reports to the Manager of Procurement Operations
• Administers assigned purchase orders, including change order processing which includes adjustment of periods of performance, values, amounts or budget coding
• Evaluates facts surrounding purchase order-related problem areas, determines the most appropriate remedial actions, and implements such actions through available means
• Reviews, consults, approves and / or rejects invoices submitted by suppliers within our invoice workflow system
• Facilitates and solves any invoice related queries either from the buyer or the supplier
• Uses superior interpersonal communications skills to effectively interface with buyers, subcontract administrators, stakeholders and functional partners at all levels of the organization

Here's what you'll need

• High School or Bachelor's degree, preferably with focus in Economy, Accounting, Business or Administration
• Some experience within Accounting or Procurement desired
• Strong attention to detail coupled with strong analytical capabilities
• Fluency in English, both written and spoken. Other languages may be an asset
• Excellent written and verbal communications skills
• Working knowledge of enterprise procurement systems (Oracle, Ariba) are an asset
• Willingness to work from 12pm till 8pm (Monday till Friday)

WE OFFER

• Full-time employment contract with salary corresponding to qualifications
• Unique company culture fostering individual career growth and work-life balance
• Hybrid or stationary working model – depending on your preferences
• Flexible benefits package (Lux Med medical care, psychological care, life insurance, My Benefit cafeteria system, including Multisport card co-financing, car park sharing system)
• Holiday allowance ("wczasy pod gruszą")
• Membership in Jacobs employee networks (Women's Network, OneWorld, PRISM, Careers Network, Green Team, SpeakUp, Collectively and others)
• Continuous development opportunities, including a range of professional trainings and certifications (e.g. CIPS), Graduate Development Program, Learners' Community, self-learning platform
• Please note that in order to be considered for this position you need to be resident in the country this position is advertised in and have a current right to work visa in that country.

We know that if we are inclusive, we're more connected, and if we are diverse, we're more creative. We accept people for who they are, regardless of age, disabilities, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. Find out more about life at Jacobs.

As a Disability Confident employer, we will interview all disabled applicants who meet the criteria for a vacancy.

If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team

Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.