Administration Specialist with Finnish

Location:
Krakow/ Gdansk, Poland

About Us

Join our World of Talent.

Global, culturally diverse, inclusive, and innovative - welcome to AMS, where talent is our world. Over the last two decades, AMS has redefined the landscape of talent outsourcing and consulting. From pioneering the concept of RPO to continually revolutionising how organisations approach talent acquisition, AMS stands as a world leader in the industry.

Committed, engaged, and inspired, we feel a real sense of belonging, and all have one thing in common: a real passion for talent. Become part of this world and make a difference with us.

The Role

Our role will give you a chance to build and maintain strong working relationships between all parties including Recruiters, Hiring Managers, and other stakeholders. Ready for a challenge? We would like to talk with you

Your role as
Administration Specialist with Finnish
is to provide efficient and flexible administrative support to the recruitment process as part of the recruitment administration team. To act as the main point of contact for all queries relating to the support function of the account.

We are looking for administration specialists with excellent knowledge of English and Finnish and previous experience in HR, recruitment administration or corporate customer service.

Key Accountabilities:

• Scheduling candidate interviews, collating candidate documents and providing interview packs to all involved parties
• Initiating background checks (PES checks) and monitoring progress in coordination with external vendor
• Managing travel bookings
• Day to day contact with HMs, internal & external candidates - by phone and email.
• Answering more complex queries and escalations.
• Working with recruitment systems and technologies and ensuring they are being used effectively.
• Performing spot checks and ongoing monitoring of the quality of the team's work
• Building and maintaining strong working relationships between all parties, making sure they are constantly up to date with the process.
• Preparing weekly, monthly, and quarterly reports when required.
• Workload management – dispatching daily tasks within the team
• Ownership of the team's shared mailbox

Skills & Experience:

• Fluency in
  Finnish
  and
  English
  – both verbal and written (at least B2+/C1 level is a must)
• Previous experience in a similar role or in administrative position within corporate multinational environment. Experience in HR or Recruitment administration would be a strong asset
• Ability to manage multiple priorities and experience in managing team workload
• Strong customer focus, pro-active and positive approach.
• Attention to detail, excellent communication, organisational, problem solving and multitasking skills.
• Ability to effectively work in a team as well as individually.

Other

Why AMS?

At AMS, we recognise the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems.

We come from every walk of life, and our culture is open and inclusive. Our people enjoy flexibility, autonomy, and being trusted to work their way. We offer you career opportunities in every direction you want to explore. It's our world but you can do it your way.

We offer:

• Full training and support
• High value and challenging work
• A vibrant, diverse, and collaborative culture
• Flexible working
• A competitive reward and benefits package*
• The opportunity to embark on a recruitment career with one of the world's leading recruitment companies

*Details may vary slightly depending on your location, local labour law, etc.

Our culture of inclusion and belonging.

We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email or make a member of our Talent Acquisition team aware at any time.

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