People Technology Specialist/ HR Systems Specialist

Epassi's purpose is to boost everyday well-being
.

We are a leading provider of employee benefit solutions in Finland, Sweden, UK & Ireland, Italy, Germany, and the Netherlands.

We were established in Finland in 2007, and in 2008 we were the first company to launch a mobile-payable employee benefit payment solution in Europe. Since then, we have consistently grown, diversifying our products and introducing our services into new markets. Epassi has been awarded by the Financial Times as one of the fastest-growing companies in Europe on multiple occasions.

Are you interested in joining of Europe's fastest growing companies? Do you want to impact the wellbeing of millions of users?
If yes, join us to make an impact in a fast-paced and dynamic environment where you'll play a key role in driving financial accountability, supporting strategic decisions, and enabling sustainable growth.

Epassi's
purpose is to boost everyday well-being. We are a leading provider of employee benefit solutions in Finland, Sweden, UK & Ireland, Italy, Germany, and the Netherlands.

We were established in Finland in 2007, and in 2008 we were the first company to launch a mobile-payable employee benefit payment solution in Europe. Since then, we have consistently grown, diversifying our products and introducing our services into new markets.

Epassi has been awarded by the Financial Times as one of the fastest-growing companies in Europe on multiple occasions.

We are currently hiring a
People Technology Specialist
to be based in Poland, commuting distance to Lodz.

Your Mission At Epassi
As a People Technology Specialist you will work with defining, designing, implementing & governing global HR processes, structures & tools in close collaboration with other People specialists and business teams. You will be supporting the operational excellence of our wider People & Culture function & also act as the business contact for our HR technology vendors.

Your Responsibilities Will Be

• To work primarily with the People Technology Lead as well as other HR collaboration partners across the organization to inspire, co-define and co-create best-in-class core employee lifecycle processes.
• To inspire our HR colleagues and people leaders to fully adopt tools, platforms and features that empower a more data-driven approach coupled with operational excellence.
• To be a key player in identifying innovative, efficient & experience-rich solutions as part of a continuous improvement mindset.

You'll Be Successful In This Role If You

• Support the digitization & excellence in employee lifecycle process engineering including but not limited to Hire Administration, Employee Moves, Leave of Absence, Exits, Changing Employment Terms and other smaller ad hoc employee change processes.
• Develop a deep understanding of People & Culture's needs using your experience, data, and user research and understand the opportunities as regards people analytics

What You'll Be Doing

• Actively participate in the governance of HR processes by ensuring smooth communication & adoption of processes & ways of working between global and local teams.
• Support in defining process actors, approval workflows in HR transactions & flows in HiBob and contributing to employee data integrity & compliance practices
• Work as the subject matter expert in HR data & technology tools (in data preparation, solution improvements & optimization tweaks)
• Answering & resolving queries related to our people technology tools & processes raised via our service management tools
• Act as a global subject matter expert and collaboration contact for colleagues working with other HR process areas (E.g Talent Acquisition, Talent Management, Rewards)

What You Should Bring

• An education in Human Resource Management or similar that would fit the role, or equivalent practical experience
• Several years of experience of working with HR processes (such as Hire Administration, Employee Moves, Leave of Absence, Exits, Pre-boarding/Onboarding/Offboarding, Changing Employment Terms etc) preferably in a global context
• Experience from HiBob, Workday, SAP SuccessFactors or similar global HRIS
• Good mastery of MS Excel (pivots, look-ups & more advanced features)
• Experience of identifying and analyzing stakeholder needs  and translating those needs to efficient processes & technology solutions

Your Language Profile

• Great communication skills (both verbal & written) in English (C1) and one other european language is required

Your Competency Profile
Relationship Building
: You can navigate and build relationships up, down and across the organization as well as manage expectations with different seniorities of stakeholders.

Strategic thinking & problem solving:
You can tackle strategy as well as day-to-day execution, pay attention to details and are a great problem-solver.

Growth mindset:
You are innovative, curious, have a willingness to learn and are a team player.

Service Excellence Orientation:
Most importantly, you have a genuine passion for excellence in experience and service delivery in core HR lifecycle processes .

Technical acumen:
Have a good appreciation of the needs of payroll processes & systems in order to secure that our core HR system can act as a legitimate master system of record.

Why You Should Join Us

• Be part of an ambitious growth journey and join a global community of driven, bold, entrepreneurial, yet humble Epassians in a company that is constantly evolving.
• Work with a clear purpose — boosting everyday wellbeing — and create a meaningful, positive impact on both individuals and society.
• Thrive in an open and inclusive culture with low hierarchy, where relationships are built on respect, camaraderie, and shared successes and challenges.
• Come as you are — we'll bring out the best in you and support your personal and professional growth.
• Join a fast-growing tech company with a strong financial foundation, offering opportunities to grow and make an impact together with us.
• Benefit from an inspiring and supportive work environment where employee wellbeing is a true priority.
• Contribute to solidifying our position as the number one player in Europe's employee benefit market and help shape the next wave of success.