Accounts Payable and Receivable Controller

Job Title:
Accounts Payable and Receivable Controller

Department: Finance

Reporting Lines: Reports to Credit Manager

Job Purpose:

As a key member of our dynamic finance team, you will play a crucial role in the Accounts function. This hybrid position encompasses both Accounts Receivable (AR) and Accounts Payable (AP), offering extensive learning opportunities and exposure.

Your main responsibilities will include managing the sales ledger for the organization, ensuring the accurate processing and matching of purchase invoices with receipt notes and purchase orders, and promptly resolving any discrepancies and queries.

Additionally, this role will be vital in maintaining the financial controls of the business and supporting our expanding international operations.

To succeed in this role, you must be an experienced AP and AR controller, adept at handling high-volume processing with the utmost accuracy. Furthermore, you should be a collaborative team player, capable of leveraging your expertise and experience to

support the team.

Responsibilities:

• Accounts Receivable (60%)
• Reconcile cash received with the Unit 4 system
• Handle daily and weekly invoicing for UK and international partners
• Managing invoicing and cash allocation for B2B customers
• Proactively issue intercompany, rent, and service recharge invoices
• Generate monthly or quarterly MSF/royalty invoices for international partners
• Allocate cash receipts to invoices and credit notes
• Obtain authorization for debt write-offs or write-backs
• Send weekly statements to partners and actively monitor accounts for late payments and queries
• Chase outstanding debts via phone or email
• Collaborate with relevant departments to resolve outstanding queries
• Maintain the ledger and provide the Credit Manager with detailed updates on each account for weekly debtor reports
• Assist the Credit Manager in producing weekly debt reports for senior management
• Create weekly price lists for intercompany partners
• Raise self-bill invoices and credits for dropship suppliers
• Accounts Payable (40%)
• Manage and process a high volume of supplier invoices using the Unit 4 financial system
• Code overhead purchase invoices and match them against purchase orders
• Accurately match stock invoices against purchase orders, quantities received, prices, and currencies, ensuring charges are correct

Job Profile:

• Liaise with suppliers and internal departments to resolve purchase order, pricing, and stock discrepancies
• Take ownership of ledger reconciliations and work with suppliers to resolve discrepancies

Skills & Experience:

• Five years of experience in an accounts payable and receivable role
• Proven ability to manage reporting data and perform analysis
• Skilled in reviewing and resolving issues on statement reconciliations
• Experience working with international suppliers and customers
• Proficient in Microsoft Office, including Excel and Word
• Familiarity with Unit4 or similar accounting software, with a solid understanding of system functionalities
• Strong ability to prioritise workload and meet deadlines
• Excellent communication skills and a collaborative team player

Competencies:

• Enthusiasm: Can demonstrate enthusiasm in their work, in the brand and in the product ranges.
• Can embrace our mission and vision.
• Understands the importance of fun and has a positive 'can-do' attitude
• Flexibility: Prepared to work in a changing environment and understands the need to offer flexibility at times of pressure
• Accurate: Excellent administration skills, quality driven and attentive to detail
• Articulate: Able to communicate clearly and in a professional manner in order to achieve results and support colleagues and clients
• Self Motivated: Self driven and able to work effectively without supervision
• Teamwork and collaboration: A good team player who understands the need to work together and support colleagues

About 1840 & Company

1840 & Company is a global leader in Business Process Outsourcing (BPO) and remote talent solutions, dedicated to propelling businesses forward through our comprehensive suite of services. We specialize in connecting companies with world-class freelance professionals and delivering top-tier outsourcing services, across over 150 countries worldwide.

Our mission is to empower growth for forward-thinking businesses, seamlessly bridging any skill or resource gaps with our expertly vetted talent pool. We firmly believe in fostering an environment where exceptional individuals can achieve an optimal work-life balance, working remotely from any location, while maximizing their professional growth and earning potential.

We are headquartered in Overland Park, KS, USA with service delivery facilities in the Philippines, India, Ukraine, South Africa and Argentina. We invite you to explore the opportunities we offer and consider joining our exclusive network of global freelance talent. Visit  to learn more about us. To explore a wealth of career opportunities and find a role that suits your unique skills and aspirations, please visit our dedicated jobs portal