HR Shared Services Specialist/HR Administrator

Job Purpose

• The role is part of the HR Shared Service team and focuses on the built-up and HR support for the newly opened Straumann office in Wroclaw
• The role will focus primarily on different administrational tasks, transactional HR-processes and service delivery to our employees, managers, and other internal/external stakeholders.
• The role interfaces with other HR functions and can/may include project support.

Main Tasks And Responsibilities

• Manages all tasks related to the employee's lifecycle (from entry to exit).
• Acts as first point of contact towards employees and managers for all HR-Services related queries and supports the HR Business Partners and Talent Acquisition Team in general administrative tasks.
• Control and communicate all hires, employment changes, salary and personal data changes, and terminations of employees with the external payroll provider.
• Generation of all types of formal letters / employment documentation (annual compensation review, annexes, additional clauses, individual agreements).
• Provides highly responsive HR advice and service delivery related to labor law, international HR management (Visa/ Work Permit and Relocation) and current HR policies and practices.
• Owns administration of employee lifecycle events as well as any type of organizational / employment contract changes.
• Data Maintenance of certain master data in our core HR System and other platforms (e.g. benefits).
• Responsibility of Time & Attendance maintenance & monitoring
• Support in the review and validation of the monthly payroll prior to payment execution with the external payroll provider, incl. social security and tax matters.
• Handling of electronic personnel filing
• Ownership of monthly onboarding for new employees, including allocation of training sessions, conducting training, communication & follow-ups.
• Close collaboration with our Corporate HR-Team and regional teams, as needed.
• Involvement in the annual salary and short-term-incentive round
• Management and data maintenance of social benefits (platform data maintenance and data exchange)
• Documentation of HRSS operational processes.
• Develop, update and publish the area's policies.
• Project related tasks as applicable.
• Support the team & direct manager with PowerPoint or another document / file creation.

Additional Tasks And Responsibilities May Include

• Collaboration with the occupational risk prevention area.
• Other tasks as per HR Shared Services agenda / priority list

Education
Requirements needed:

• University or similar degree studies related to Labor Relations, Psychology, Business Administration and Management.
• Masters in Human Resources direction and management.

Experience

• At least 3 years of professional experience in a comparable function. (HR Shared Services Specialist in a customer focused, multinational business environment; preferably worked in a Shared Service/Centre of Excellence environment before).
• Knowledge of Polish labor law and basics of Polish payroll, social security and tax scheme
• Fluency in English (B2 or higher)
• Project experience (nice to have)
• Proficient user of HR databases/systems (e.g. SAP SuccessFactors)
• Very good knowledge of MS Office 365

Personal Attributes

• Service / Customer driven mindset paired with high sense for execution and teamwork.
• Exceptional communication skills; approachable personality
• Accountable personality with a structured and pragmatic working style.
• Trustworthy, discreet and competent appearance.
• Resilient, reliable and future- as well as solution-oriented personality.
• Independent and structured way of working.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

Employment Type:
Full Time

Alternative Locations:
Poland : Wroclaw

Travel Percentage:
0 - 10%

Requisition ID:
19501

19501