Finance Administrator

JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   Role summary  The newly created role of Finance Administrator working on a prestigeous client account will form an integral part of the client's finance team, whilst also being part of the wider JLL Client finance team benefitting from training and job development from both companies. The Finance Administrator will be responsible for the daily processing of invoices on behalf of the client, liaising with suppliers, tracking approval and payment through the client's system and following up on any queries. Ad hoc duties for the wider JLL client finance team will also form a key part of this role.  Responsibilities  Manage a mailbox for the receipt of supplier invoices Input Invoices into the client's system, following their coding structure Ensure that queries are dealt promptly and efficiently and that any unresolved issues are escalated. Ensure that approvals are timely and follow up with relevant individuals where appropriate to resolve any quesitons and ensure Suppliers are paid within specified payment terms Work with suppliers to obtain missing invoicing, and to correct any errors or manage queries. Prepare reports: UMLV (Unmatched, Logged Vouchers); Invoice payment status reports Prepare and review a monthly report on Suppliers paid by invoice with due date for payment. Support the Client's finance team Support the JLL dedicated Client finance team with monthly finance administrator tasks. Support Financial reporting   Requirements  1-year experience in a similar position (working with international teams and clients is preferable).  Basic accounting and finance process knowledge required. Motivated, positive and flexible in approach to work.  Proactive in identifying issues and potential solutions.  Self – supporting; diligent.  Strong written and verbal English language skills. Process-driven approach to work. Ability to learn quickly, and desire to develop.  Customer Service: Commitment to solve requests and problems.  Excellent interpersonal, presentation and communication skills.  Intermediate / Advanced PC skills, proficient in Office tools, such as Microsoft Outlook Word & Excel. Including Excel Pivot Tables. Familiarity with JDE E1 financial is advantageous.   About JLL  We are in business to create and deliver real value for clients, shareholders and our own people in a complex world that is constantly changing. JLL is a financial and professional services firm specialising in real estate services and investment management. We have more than 58,000 people in more than 1,000 locations in 70 countries serving the local, regional and global real estate needs of those clients, growing our company in the process. In response to changing client expectations and market conditions, we assemble teams of experts who deliver integrated services built on market insight and foresight, sound research and relevant market knowledge. We attract, develop and reward the best, and most diverse, people in our industry, challenging them to develop enduring client relationships built on quality service, collaboration and trust. As the leading global provider of integrated facilities management services to corporations, institutions and investor clients around the world, JLL's Integrated Facilities Management (IFM) platform brings together multiple service lines to support a comprehensive solution to its clients. As the world of real estate changes, IFM continues to evolve to accommodate the changing environment that companies face.  The best-in-class service lines that support the IFM platform include hard and soft services, engineering & operations,  project management, health & safety, energy & sustainability services, supply chain management and contract administration, client accounting, technology, legal and human resources. JLL is an Equal Opportunities Employer and encourages applications from all sections of the community.   Diversity and equality of opportunity should be the central principle of your selection process.  All stages of the process should be clear, objective and fair.  Ensure you are not discriminating against potential applicants on any basis.  Challenge each aspect of your job description to ensure that the requirements are essential to the role. Location: On-site –Warsaw, POLIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the tableJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.