HR Specialist

Location:

Location: Gdansk, hybrid

Job type: Full-time, permanent

Where Fire Safety Innovation Meets Opportunity

At Kidde Global Solutions, you're joining a global technology leader in fire and life safety solutions and our employees are the heart of it all. With industry-defining brands in life safety and security, you'll be part of a legacy of leadership working with cutting-edge technologies that protect lives and property worldwide. As a leading fire safety brand, our mission is to provide solutions that protect people and property from the effects of fire and related hazards. We're committed to expanding our impact and providing dynamic opportunities for growth within our team. You'll be part of a company that prioritizes quality, integrity, collaboration, and customer care, with the resources, training, and incentives to ensure your success every step of the way. If you're ready to take the next step in your career and be part of an innovative, mission-driven team, apply now.

About the role

HR Operations Administrator will join a fast-paced Human Resources team, serving employees, managers and HR colleagues in the Polish entities (Gdańsk 60%, Ropczyce 40%). We are looking for a team player, who enjoys helping employees find answers to their HR related questions and has a strong interest in improving HR delivery.  A successful person will be very detail oriented, possess a problem-solving mindset and a keen interest to improve existing processes.

Key responsibilities :

• ​Manage employee lifecycle processes: onboarding, contract management, offboarding and document handling.​

• Administer time & attendance data, including absence tracking, working time adjustments, and time attendance reports for payroll closure.​

• Handle Company Social Benefits Fund activities, including loans, subsidies and related reporting.​

• Process payroll inputs, verify data accuracy, and support monthly payroll cycles in close coordination with Finance and Payroll.​

• ​Serve as the first point of contact for employee inquiries on policies, benefits, payroll and HR systems.​

• Provide guidance to managers on HR procedures, contract renewals, and changes in employment terms.​

• ​Prepare and submit statutory reports (e.g., Z-05, Z-06, Z-12) and support external audits/inspections.​

• Prepare monthly, quarterly, and ad-hoc HR/GUS'S reports/statements for internal stakeholders, Finance, and external authorities.​

• Maintain accurate HR data in Workday/DayForce and ensure compliance with local regulations.​

• ​Support the Merit process, medical examinations management, and benefits administration.​

• Collaborate with temporary staffing agencies on contract management, time tracking, and invoicing.​

Qualifications:​

• Min. 2-3 years of HR operational experience, ideally in a fast-paced, international environment.​

• Experience with HR systems (e.g., Workday & ServiceNow).​In-depth knowledge of Polish labor law and HR practices.​

• Excellent communication skills in Polish and English, great time management, multi-tasking, and prioritization skills.​

• Proactive, detail-oriented, and comfortable handling a high volume of cases.

• Strong customer service orientation while maintaining a high level of integrity and confidentially.

• Ability to assist others in understanding new processes and influence them to try new ways of working.

• Positive mindset :-)

What you'll gain

• Meal vouchers
• PZU - group insurance
• LuxMed - medical insurance (family members to be covered for an additional cost covered by the employee)
• MultiSport for the employee (and his family members, if chosen an additional cost is covered by the employee)
• IKZE/IKZE additional pension contribution (after 12 months of employment)

Kidde Global Solutions Overview

Kidde Global Solutions is a world leader in fire & life safety solutions tailored for complex commercial facilities to homes. Through iconic, industry-defining brands including Kidde, Kidde Commercial, Edwards, GST, Badger, Gloria and Aritech, we provide residential

Kidde Global Solutions is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.