Executive Administration Assistant, Senior Associate
1 miesiąc temu
- Work directly with 1-2 senior management members, including Poland Chief Operating Officer, to support all aspects of their daily work routine
- Maintain executivesâ calendars, including scheduling meetings, appointments, speaking engagements etc.
- Independently and efficiently coordinate complex meetings involving senior level internal and external participants
- Exercise discretion in committing the executivesâ time and evaluating needs and apply judgment in handling sensitive and confidential financial, legal and company informationÂ
- Arrange complex travel (domestic and international)
- Prepare, reconcile and submit expense reports in Oracle expense system
- Serve as a liaison between the executives, their teams and executive partners.
- Proactively determine priority of matters of attention for the executives; redirect matters to staff to handle, as appropriate
- Keep the executives advised of time-sensitive and priority issues, ensuring appropriate follow-up
- Prepare a variety of materials on a daily, weekly or monthly basis such as meeting handouts and meeting agendas
- Work collaboratively with others across multiple business lines and geographiesÂ
- Support executive visits to the Poland offices; Â and execute various logistics; manage the changes as required;
- Actively support in house events; employee engagement routines as well as end to end delivery of annual staff event
- Flexibility in managing the additional tasks based on the current business needs and focus areas
Qualifications:
- 5 years of proven executive administrative experience in fast paced environment
- Enjoys a rapidly changing environment; ability to adapt to changing priorities and meet deadlinesÂ
- Excellent planning and organizational skills, being able to act in time pressure environment with high quality outcomes
- Strong Communication skills including Exceptional writing, editing and proofreading skills as well as confidence in interactions with staff on all level including senior management
- Proficiency in the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel);Â advanced knowledge of Microsoft Outlook including calendar tasks, journals and contacts
- Modern and innovative working concepts and an ability to drive continuous improvements with processes, tools and approaches
- Exercise good judgment in the face of ambiguous information as well as ability to use discretion in researching and analyzing problemsÂ
- Strong interpersonal skills and customer-service oriented with skills in establishing and maintaining effective working relationships at all levelsÂ
- Demonstrates Proactive and confident approach , Self-motivated, willing to assume responsibility without direct supervision
- Fluent English/Polish
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