PMO Senior Specialist

Job Description - PMO Senior Specialist – Large Programs D

Job Description

PMO Senior Specialist – Large Programs (

Job Number: D

DISCOVER your opportunity

AXA XL is one of the leading companies on the insurance and reinsurance market. We are currently looking for eager and passionate candidates to join our growing family.

DISCOVER your opportunity

What will your essential responsibilities include?

• Be a trusted advisor within the Program on PMO Governance, Standards and Processes
• Apply your portfolio and project governance expertise to:
  • Ramp up Program using knowledge of previous Programs to ensure our standards and controls are followed, as well as facilitating an efficient & coherent initiation
  • Ensure project and portfolio leadership and the Program has the information needed to make informed decisions and execute agreed upon outcomes
  • Work with leaders to ensure projects are accurately reflected in our project portfolio management tool with the relevant approvals and documentation - ensure project budgets and timescales are baselined inline with approvals
  • Work with our risk team and also governance groups to ensure that reporting is completed as needed
• Provide execution support to the Program and the Project Managers
  • Assist Project Managers with questions regarding our PPM tool and our standards and controls, ensuring that they complete their status reports in a timely manner and complete stage gates at the right time
  • Proactively identify issues, monitor trends, and make recommendations by leveraging data, project documents and collaborative relationships to ensure the portfolio is following governance and reporting standards. Faciliate Risk/Issues, Actions and Dependencies Management via central RAID logs and the PPM tool
  • Use your Project Financial expertise to track and monitor financials in our PPM tool, assist with resource management including set up of new starters and create/monitor Purchase Orders
  • Set up document storage and teams site for the Program
  • Schedule and own the content for Governance meetings such as Steering Committees , drum beat meetings and other ad-hoc meetings
• Contribute to a culture of end-to-end continuous improvement:
  • Facilitate review of internal customer feedback, external best practices, trend analysis and recommendation of proposed process changes, working collaboratively with the Hub PMO to ensure consistency across the AXA XL Change Portfolio
  • Collaborate with other functions, including technology, data, financial, procurement, risk and control partners to ensure end to end processes are fit for purpose, reasonable, functioning and followed

You will report to a PMO Manager in another AXA XL location. At times you may be asked to adjust your hours to support/collaborate across global time zones

We're looking for someone who has these abilities and skills:

• University degree or higher
• Fluency in English is a must (at least C1 level)
• Previous experience working in a PMO or Project Management environment
• Previous experience with project/portfolio management tools
• Excellent written and verbal communication skills, people skills with an ability to collaborate and work independently at home, in the local office or another AXA XL office
• Proven detailed orientation, coordination, organization and facilitation skills, with a proclivity toward consistency and simplicity
• Inquisitive mind and courage to challenge the status quo
• Experienced at documenting procedures and training followed by video delivery to colleagues/internal customers
• Skilled with Microsoft Office Package, including advanced PowerPoint and Excel skills

The person we are looking for may also have these abilities and skills:

• Experience working at AXA XL
• Experience working with Agile initiatives
• Power BI
• SharePoint site administration

FIND your future

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational indviduals we don't just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business − property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.

At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. That's why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can bring their full selves to work and can reach their highest potential. It's about helping one another — and our business — to move forward and succeed.

• Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe
• Robust support for Flexible Working Arrangements
• Enhanced family friendly leave benefits
• Named to the Diversity Best Practices Index
• Signatory to the UK Women in Finance Charter

At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our Sustainability strategy, called "Roots of resilience", focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.

• Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society – are essential to our future. We're committed to protecting and restoring nature – from mangrove forests to the bees in our backyard – by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
• Addressing climate change: The effects of a changing climate are far reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
• Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We're training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
• AXA Hearts in Action : We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL's "Hearts in Action" programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day – the Global Day of Giving.

For more information, please see

AXA XL is an Equal Opportunity Employer.

Location Work Locations Location : PL-PL-Wroclaw Work Locations : PL Wroclaw Pegaz Building Kazimierza Wilekiego no. 3 3rd & 4th Floor Wroclaw Job Field Job Field : Project & Change Management Schedule Schedule : Full-time Job Type Job Type : Standard

AXA XL is an Equal Opportunity Employer and does not discriminate against any colleague or applicant for employment on the basis of race, color, national origin, religion, sex, gender identity and/or expression, sexual orientation, age, disability, genetic information, veteran status, military status or any other category protected by local law.

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