Project Coordinator

2 tygodni temu

Warszawa, Mazovia, Polska British Council Pełny etat

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We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide.

We work directly with individuals to help them gain the skills, confidence and connections to transform their lives and shape a better world in partnership with the UK. We support them to build networks and explore creative ideas, to learn English, to get a high-quality education and to gain internationally recognised qualifications.

Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. In 2021–22 we reached 650 million people.

We are looking for a person passionate about educational and cultural projects with a strong motivation to implement them and make an impact on the environment, who will join us as Project Coordinator to support us in delivering our programmes.
If you like coordinating projects and data management tasks, we encourage you to consider joining our team. The work can be performed partially remotely.

Supports the programme team in the implementation of programmes and client funded contracts in compliance with British Council policies and procedures including financial admin, reporting and data collection, evaluation, operational project delivery and managing relations with delivery partners.

Main accountabilities
Managing self and others
- Holds vendors and suppliers to account for delivering services.
- Has the ability to work independently and manage workload against project deadlines.
Financial Support
- Plans and reports on project financial plans and budget expenditure and forecasting to Programme Managers and Head of Programme Delivery.
- Maintains clear and up-to-date records on all financial transactions as per internal and external audit requirements.
- Ensures relationships with vendors are maintained and payments are processed on time and in accordance with FABS on-line system (SAP Finance) guidelines.
- Ensures compliance of BC financial policies and procedures and (if relevant) to external funder/partner requirements.
Project Management
- Is responsible for data management including timely data entry, quality assurance of data, undertaking basic analysis of monitoring data, and developing progress reports to meet needs of funders.
- Supports internal compliance such as due diligence, records management, data collection and storage.
- Manages grants administration, selection & evaluation, and procurement processes.
- Supports events-based training components within a programme.
- Supports the project / programme manager in implementing diversity mainstreaming action plans and contributes to it.
Relationship and Stakeholder Management
- Supports the management of relationships with clients/partners/stakeholders at appropriate level.
- Supports the management of relationship with vendors and suppliers and holds them to account for delivering services.
Equality, Inclusion & Diversity (EDI)
- Actively contributes to an inclusive and anti-racist organisational culture, being aware of your own biases, and taking action to mitigate against these. Ensuring people feel valued and are treated equitably, with support for people's well-being and mental health.
- Understands the British Council's approach to equality, diversity and inclusion and how it applies to the role. Makes time for learning and development relating to EDI and anti-racism.

Language Requirements
B2 English

C1 Polish

Qualifications
Essential

• Degree or proven experience in one of British Council's portfolio areas (Arts, Education, English) or related fields.

Role specific knowledge and experience
Essential

• Experience of working in a supporting role on programmes or contracts.

• Administrative, financial administration and reporting experience.

• Good understanding of basic concepts of monitoring and evaluation, and how they are central to effective project management.

• Experience of working with external partners and stakeholders

Further Information

Pay Band – Local Pay Band H

Salary – from 5 800 PLN gross

Contract Type – 3 month probationary period followed by one year fixed term contract with a possibility of extension

Job type – Full-time

Location – Warsaw/Poland

Closing Date – 11th of July 2024, applications will close 23:59 CET

A connected and trusted UK in a more connected and trusted world.

Equality , Diversity, and Inclusion (EDI) Statement

The British Council is committed to policies and practices of equality, diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitment. We want to address under representation and encourage applicants from under-represented groups, in particular, but not exclusively, on grounds of ethnicity and disability. All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.

The British Council is committed to safeguarding children, young people and adults who we work with.

We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.

Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council's Safeguarding policies for Adults and Children.

Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our 'ASK HR' email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.

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