Office Specialist/Sales Assistant

4 tygodni temu

Warszawa, Mazovia, Polska Fyte Pełny etat
For one of our Clients, located in Warsaw, we are seeking a highly organized and detail-oriented individual to join our team as an Office Specialist/Sales Assistant. In this role, you will provide administrative support of sales team and ensure the smooth operation of the office. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to multitask effectively.

Responsibilities:
  • Assist the sales team in managing customer inquiries, orders, and sales-related documentation.
  • Coordinate and schedule appointments, meetings, and travel arrangements for the sales team.
  • Prepare and distribute sales reports, presentations, and other sales-related materials.
  • Maintain and update customer databases, ensuring accuracy and completeness of information.
  • Respond to customer inquiries and provide exceptional customer service, ensuring customer satisfaction.
  • Collaborate with the marketing team to develop and implement sales strategies and promotional activities.
  • Assist in the preparation and execution of sales events, trade shows, and conferences.
  • Monitor inventory levels and coordinate with the procurement team to ensure timely availability of products.
  • Manage office supplies and equipment, ensuring their availability and proper functioning.
  • Perform general administrative tasks, including filing, data entry, and record keeping.
  • Assist in the preparation and distribution of internal communications and announcements.
  • Support the sales team in achieving sales targets and objectives.
  • Stay updated on industry trends, market conditions, and competitors' activities to provide valuable insights to the sales team.
  • Uphold company policies and procedures, ensuring compliance with legal and ethical standards.

Requirements:
  • High school diploma or equivalent; additional education or certification in office administration or sales is a plus.
  • Proven experience in an administrative or sales support role.
  • Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Strong attention to detail and accuracy in data entry and documentation.
  • Exceptional verbal and written communication skills.
  • Ability to work independently and collaboratively in a team environment.
  • Strong problem-solving and decision-making abilities.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Positive attitude, professional demeanor, and strong work ethic.

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