Team Assistant

Hello. We’re Haleon. A new world-leading consumer health company. Shaped by all who join us. Together, we’re improving everyday health for billions of people. By growing and innovating our global portfolio of category-leading brands – including Sensodyne, Panadol, Advil, Voltaren, Theraflu, Otrivin, and Centrum – through a unique combination of deep human understanding and trusted science. What’s more, we’re achieving it in a company that we’re in control of. In an environment that we’re co-creating. And a culture that’s uniquely ours. Care to join us. It isn’t a question.

With category leading brands such as Sensodyne, Voltaren and Centrum, built on trusted science and human understanding, and combined with our passion, knowledge and expertise, we’re uniquely placed to do this and to grow a strong, successful business.

This is an exciting time to join us and help shape the future. It’s an opportunity to be part of something special.

Team Assistant

About the role

The role of a Team Assistant is pivotal in ensuring the smooth operation and efficiency of two global business aligned tech teams by managing various administrative tasks. This position involves a blend of organizational skill and proactive problem-solving to support the day-to-day activities of senior managers, directors, and their teams.

This role is vital in fostering a productive and harmonious working environment for stakeholders and their teams, allowing them to focus on their core responsibilities while ensuring administrative tasks are handled efficiently and effectively.

Key responsibilities

• Organize meetings, prepare agendas, take minutes, and follow up on action items.
• Serve as the primary point of contact between the tech teams and other departments, facilitating effective communication.
• Collaborate with internal departments and external organizations to research and prepare content for correspondence and presentations.
• Ensure all documentation is accurate and professionally presented.
• Plan and organize team events, including meetings, workshops, and team-building activities.
• Arrange complex travel itineraries, liaising with internal and external organizations to ensure seamless travel plans.
• Manage procurement processes by creating and tracking purchase orders.
• Handle administrative duties such as filing, data entry, and maintaining team records.
• Provide general support to team members, enhancing productivity and efficiency.
• Assist in the onboarding and offboarding processes for leavers and new joiners.
• Coordinate with Team members to assist with urgent vendor payment requests and delayed response ServiceNow tickets.
• Updating SharePoint site for both teams to drive engagement and serve as an Intranet platform.

Qualifications and skills

Essential

• High School diploma or equivalent experience.
• Hands-on experience in providing administrative service for larger teams.
• English level proficiency (C1 preferred).
• Advanced digital technology skills, including proficiency in using the M365 suite for productivity and collaboration.

Preferred

• Bachelor’s degree.
• Demonstrable experience in providing secretarial support to senior leadership through virtual collaboration as well as face-to-face interactions.
• Excellent organizational skills with high attention to detail, including the ability to handle complex travel arrangements and organize cross-site events.
• Experience with systems like SAP Ariba and an understanding of procurement processes will be an advantage.

Opportunities for growth    

None of us should ever feel like we are standing still. Instead, we want Haleon to be a place where we feel like we are always progressing.

Improving everyday health takes dedication. Energy. Effort. So, we look to reward your contribution with a benefits package that includes:

• Career at one of the leading global healthcare companies.
• Hybrid work.
• Open and inclusive environment which is supportive and welcoming of all diversity strands (gender, race, ethnicity, sexuality, disability, or any other characteristic).
• Private medical package.
• Sports card (Multisport).
• Modern office with creative rooms.

#Li-Hybrid

Diversity, Equity and Inclusion

At Haleon we embrace our diverse workforce by creating an inclusive environment that celebrates our unique perspectives, generates curiosity to create unmatched understanding of each other, and promotes fair and equitable outcomes for everyone.

We’re striving to create a climate where we celebrate our diversity in all forms by treating each other with respect, listening to different viewpoints, supporting our communities, and creating a workplace where your authentic self belongs and thrives.

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

When applying for this role, please use the ‘cover letter’ of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.

Care to join us. Find out what life at Haleon is really like www.haleon.com/careers/

At Haleon we embrace our diverse workforce by creating an inclusive environment that celebrates our unique perspectives, generates curiosity to create unmatched understanding of each other, and promotes fair and equitable outcomes for everyone. We're striving to create a climate where we celebrate our diversity in all forms by treating each other with respect, listening to different viewpoints, supporting our communities, and creating a workplace where your authentic self belongs and thrives. We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

As you apply, we will ask you to share some personal information, which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.

Haleon is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, Haleon may be required to capture and report expenses Haleon incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure Haleon’s compliance to all federal and state US Transparency requirements.