Personal Assistant to the Management Board

4 tygodni temu


Poznan, Polska HAYS Pełny etat
Personal Assistant to the Management Board
Poznan
NR REF.: 1185950

We’re looking for an experienced Personal Assistant to the Management Board who will join our client – a global company from the real estate area. 
Responsibilities:
  • Efficiently manage the Managing Director and Head of Finance’s diary commitments, travel arrangements, and key meeting preparations.
  • Understand the key company’s Board and Committee contacts, timetables, and processes for the team, and contribute to meeting deliverables.
  • Coordinate important arrangements, including cross-team meetings.
  • Accurately process expenses, purchase orders, and invoices in accordance with the company’s policies. 
  • Assist with creating presentations, reports and proofreading documents.
  • Support project planning and related administrative tasks.
  • Collaborate closely with the HR and payroll team by providing admin support.
  • Supervise one direct report.

Skills and experience:
  • Previous experience as an executive assistant or similar position. 
  • Developed organisational skills with a strong focus on attention to detail.
  • Ability to prioritise tasks.
  • Discretion, tact, diplomacy, and integrity when dealing with sensitive and confidential matters.
  • Highly computer-literate with proficiency in Word, Outlook, PowerPoint and Excel.
  • Excellent interpersonal skills and the ability to communicate with confidence at all levels.
  • The ability to complete a high volume of tasks and projects, sometimes with little or no guidance.
  • Good level of English language.

Nice to have skills:
  • Experience in working within a dynamic environment and in Real Estate would be a strong advantage. 
  • Experience in people management. 

Benefits:
  • Contract of employment.
  • Opportunity to grow within an international company.
  • Benefit package.


Hays Poland sp. z o.o. is an employment agency registered in the register kept by the Marshal of the Mazowieckie Voivodeship under number 361.
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