Personal Assistant
4 tygodni temu
Hybrid model of work : 3 days in office, 2 remote per week
In the DS&AI Business Planning & Operations, we support DS&AI’s mission to use Data and AI to turn science into medicines more quickly, more cost-effectively and with higher success rate.
This is where you could come in. Working in Strategic Planning and Operations at AstraZeneca is fast-paced, dynamic and challenging. We are looking for people who want to seize the opportunity to take an exciting step in their personal development journey and play a fundamental part of delivering a world-class Data Science & AI organisation.
This is an exciting opportunity for someone to join the DS&AI Business Planning & Operations Department within DS&AI function with a focus on working with members of the DS&AI Leadership Team. We are looking for someone with strong people-oriented mindset and business acumen skills and experience working at junior and senior career level.
Reporting directly to the Data Science & AI Head of Business Planning & Operations, our DS&AI Personal Assistant (PA) will provide Executive Admin direct support to one or more senior members of the DS&AI Leadership team. The DS&AI PA will be a member of a wider group of Executive PAs supporting our senior leaders.
Typical Accountabilities
This is a varied role where you’ll have multiple and rapidly changing priorities. This will require you to use your initiative and pro-actively resolve any issues and challenges. Responsibilities include but are not limited to:
Managing all aspects of executive administrative support for their customers, this includes dealing with sensitive information with confidentiality, discretion, and diplomacy. Delivering a broad range of professional administrative services, advising customers and peers on administration ‘best practice’. Ensure good business understanding and show passion for customers to professionally support a customer group. Lead and own procurement related activities, requiring proficiency with the PO process and tools. Owning onboarding of new employees, contractors, or other workplace visitors (IT equipment, security, first day logistics etc.) Owning travel arrangements and travel expenses management Lead or participate in administrative continuous improvement activities. Contribute to knowledge sharing within the team of DS&AI Executive PAs Provide guidance/coaching and mentoring to colleagues where required. Lead or participate in training and development initiatives for Executive PAs and/or other relevant training. When required, work collaboratively with Global Colleagues to deliver a lean, consistent, and professional global administration service to DS&AI customers.Essential
Substantial administrative experience within a global environment Demonstrated advanced proficiency across a broad range of administrative processes, procedures and systems. Ability to autonomously and strategically advise department head on agenda items for any relevant meetings close and far away in time: ability to plan ahead and anticipate needs. Ability to autonomously and effectively drive the implementation of solutions cross-functionally with relevant stakeholders of different seniority. Ability to autonomously anticipate issues, clashes through a proactive management of calendars, key support to events and their logistics Ability to autonomously and strategically organise events which are pivotal for the whole function and/or the department. Confident and skilled user of essential IS/IT administrative systems, proficient in the use of MS Office suite. Collaborative approach to working as part of a team. Some project management skills to effectively manage events/small projects on behalf of the customer. Ability to manage time and multiple responsibilities efficiently and with minimal supervision.Desirable
Experience of working in a Pharmaceutical/ Drug Development environment Relevant professional qualification in administrative skills Knowledge of the drug development process Familiarity using SharePoint, or a similar web-based, collaborative platform.Date Posted
22-kwi-2024Closing Date
05-maj-2024-
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