HR Admin and Emigration specialist – Domain Trainee – English- Poland- Hybrid- Kraków

1 tydzień temu

Kraków, Polska Genpact Pełny etat

Genpact (NYSE: G) is a global professional services and solutions firm delivering outcomes that shape the future. Our 125,000+ people across 30+ countries are driven by our innate curiosity, entrepreneurial agility, and desire to create lasting value for clients. Powered by our purpose - the relentless pursuit of a world that works better for people - we serve and transform leading enterprises, including the Fortune Global 500, with our deep business and industry knowledge, digital operations services, and expertise in data, technology, and AI.

Inviting applications for the role of the HR Admin and Emigration specialist – Domain Trainee – English- Poland- Hybrid- Kraków

In this role, you will coordinate Expats Process for Poland and administrate HR Admin activities such as: time and attendance reconciliation, preparing pre payroll input data regarding benefits and bonuses on the monthly basis including SOX Control performing and other Admin task based on needs like Audit samples preparation etc.

Responsibilities

·Ensuring an up-to-date database of emigrants regarding work permits and residence permits - close cooperation with the Global Mobility Department for Emigrants

·Coordinates the monthly pre- payroll process for allocated entities so that they deploy on schedule and without errors

·Collects and centralizes all payroll calculation supporting information ex. bonuses, deductions, benefits in kind

·Checks monthly deliverables (benefits, bonuses, and deductions)

·Maintains employee records; ensures that changes are entered correctly and made on a timely basis

·Reviews and ensures accuracy of approved timesheet

·Respects the agreed payroll calendar

·Maintains the relations with the benefits vendors communicates required information on new, existing, terminated employees

·Investigates and solves employees claims on benefits and bonuses and answers to routine queries

·Ensures accuracy of reports

·Ensures overtime accrual process is performed on time and according to company rules

·Prepares and verifies employment documents; assists new hires in completing employment formalities

·Collects and verifies all information related to internal changes of positions, bonuses, changes of employees’ personnel and contractual data; receives, verifies, and obtains the authorized signatures for all internal and legally required documents

·Delivers in time all electronic and hard copy documents necessary for payroll processing and/or for filing in employee’s personnel files

·Assists the employees in completing termination formalities; initiates and follows up on the steps of the exit process

·Collects employees’ requests for certificates and other documents, communicates them to the external provider and distributes the received papers;

·Answers to routine employee’s queries on labor law and internal procedures for personnel administration and payroll areas

·Delivers HR Front Office activities for the allocated site, receiving sick leaves or other documents from employees, releasing bank certificates or other certificates upon request

·Provides counselling in terms of Labour Law and payroll legislation

Qualifications

Minimum qualifications

·University Degree

·Relevant work experience in personnel administration and pre- payroll services

·End to end understanding of HR Administrative processes

·Good knowledge of work legislation

·Good knowledge of Emigrant Process/ Work permit, residence card

·Good command of English Language (minimum B2 level on CEF scale, recommended C1)

·Organized and detail – oriented

·Results Oriented

·Good planning and analytical skills

·Prioritization and multitasking skills

Preferred Qualifications

·Self-motivated with ability to work both independently and as part of a team

·Able to effectively run multiple activities simultaneously in a fast-paced environment

·Pro-active attitude, initiative driven

·Integrity

Excellent interpersonal and communication skills

What can we offer?

· Attractive salary

· Stable job offers - employment contract

· Work in a multicultural and diverse environment with employees from over 30 countries

· Genpact supports professional trainings and great career development opportunities

· Free access to our award-winning learning platform

· Benefits such as Insurance, Lux med, Multisport Lunch pass Card, additional vacation days, biking policy


As an Equal Opportunity Employer – we encourage you to apply to this opening position(s) with your preferred CV format. Please note that Genpact does not impose any CV format, nor do we require you to enclose a photograph with your CV as part of the application process. It is the candidate’s absolute discretion if he/she chooses to upload a CV with or without a photograph enclosed.

Kindly please see our Privacy Notice for Employment Candidates:

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