EMEA Regional Coordinator

Job Title: EMEA Regional Coordinator

Purpose of the Job: To provide a comprehensive and flexible administrative support service to the Business Unit Leader, UK&I Platform Teams and EA Accounts.

1. Arrange and coordinate monthly team reviews and quarterly town hall meetings for Enterprise UK&Ireland staff.
2. Manage and consolidate data for monthly board report, ensuring accuracy and timely submission.
3. Create and distribute monthly new hires communications and newsletters detailing business updates and relevant information.
4. Manage the assignment of work phones for new and existing EA Ireland-based employees, including reassignment and cancellations.
5. Manage eFlow account and orders for EA in Ireland.
6. Ensure relevant company vehicles documentation is redistributed to accounts in country.
7. Keep up to date the team structure, accounts matrix, site visits tracker.
8. Manage distribution lists for UK and Ireland.
9. Overhead POs process management for Enterprise.
10. Monthly costs distribution to accounts for re-charge purposes.
11. Adhoc travel arrangements (when required).
12. Work with other Operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.
13. Deliver effective business communication with on account teams as appropriate.
14. Serve as the key contact and escalation point with the D&T team for EA in Ireland.
15. Adhoc event management upon request.
16. Support of mobilisations and transitions if/when required.
17. Promote and maintain the core RISE Values of CBRE GWS Ireland Ltd.

Reporting to Enterprise Managing Director. Accountable day-to-day to the relevant team members.

1. Good knowledge of Business Unit and wider CBRE.
2. Strong communication skills, both verbally and written.
3. Provide accurate administration of all paperwork generated at Office level.
4. Highly efficient in the use of Microsoft Outlook, Excel and Word.
5. Work within a busy office environment, and support office teams in order to ensure the smooth running of day-to-day activities.
6. Find and obtain information and documents quickly.
7. Excellent attention to detail.
8. Quickly learn about new in-house systems.

Proficient in the use of Word, Excel, Access and PowerPoint. [Essential]

Experience of a similar role in a medium-sized business. [Essential]

1. Excellent command of the English language demonstrated through good verbal and written communication.
2. Must be detail conscious, accurate and methodical in approach.
3. Strong organisational and communication skills.
4. Able to work systematically and use own initiative.
5. Able to work on more than one task at any given time.
6. Must demonstrate strong interpersonal skills and be able to work as part of a team as well as independently.