Office Coordinator
3 tygodni temu
- Provide office support services to ensure efficiency and effectiveness within Evolution office.
- Greet, assist, and/or direct the public to the appropriate host employee.
- Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries and direct them to the appropriate staff member, receive/register and send mails and cargos from/to company parties or partners.
- Manage Biometric system, taxi service, visitors' sign-up system and register visitors in line with the policy.
- Manage and supervise plants & gardening service.
- Ensure that the Reception area is kept tidy and clean at all times.
- Cooperate with Security.
- Maintain the condition of the office and arrange necessary technical repairs via ticketing system, manage performance.
- Maintain general office tidiness and supervise cleaners.
- Coordinate and maintain administrative records such as staff parking, parking for guests and subcontractors, etc.
- Pre-approve all office-related orders with Office Manager.
- Check and ensure that coffee, vending machines, and other office equipment are in working condition, arrange technical maintenance if required.
- Monitor office supplies inventory and take care of groceries and water supplies in the office - place orders, control deliveries, and go for shopping if needed, prepare expense reports.
- Ensure compliance with all company policies, procedures, and guidelines.
- Assist with Real Estate questions.
- Maintain the office in terms of construction works/repainting works, furniture inventory/selling/utilization/ordering, and maintenance of existing items.
- Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensuring availability of office supplies in meeting rooms.
- Secondary education
- Good knowledge of Polish and English
- High sense of responsibility, punctuality, accuracy, and attention to detail.
- The ability to accurately fulfill the direct management orders and work tasks.
- Tact and discretion for dealing with confidential information.
- Multitasking - flexible and adaptable approach to work, the ability to work in a fast-paced, ever-changing environment.
- The ability to work independently and in a team, with great communication skills.
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