HR & Payroll Specialist, Warsaw HUB

We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm's global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That's why we're so proud of our inclusive, friendly, and team-based approach to work.

You'll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they've reached out to us, we provide a world-class service every step of the way. And that's possible thanks to the entrepreneurial spirit and conscientious approach to work that you'll find across all of our teams.

Whichever area of the business you join, you'll become an integral part of an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet.

The role

You will work closely with the Warsaw Hub lead, Senior HRBP (Warsaw hub), the Warsaw Office Manager and HR team, regional HRBPs and CoEs and key relevant stakeholders to deliver people priorities aligned to the firm's People and Talent Strategy. You will also work with your wider HR team where required to ensure that you deliver consistent, highly efficient processes as well as a high-level employee experience across the local office.

What you will be responsible for

You will act as a trusted advisor on all aspects of local specialist HR topics for the Warsaw Hub, and, where appropriate, the Warsaw office, along with an oversight of compensation & benefits (including payroll) and with subject matter expertise in local employment law and regulatory matters.

What you will do

Policies and Processes

1. Work with the Global Service Delivery team in accordance with the global operating model, to ensure the smooth delivery of end-to-end HR Administration and Payroll services for Warsaw based employees (ie. personnel files administration, entering and controlling data in the HR and payroll systems, payroll preparation and accounting, absence records' management; preparation of declarations and reports for external institutions such as Social Insurance Institution, Tax Office, GUS, PFRON, PPK).
2. Ensure all standard processes are administered efficiently, fairly, consistently and within agreed timescales (i.e. probation periods, references, visa documentation, bank transfer/salary letters) and, working with the Global Service Delivery team highlight further opportunities to deliver a seamless HR experience to key stakeholders.
3. Work closely with the compliance team on the drafting of new local policies and/or updating existing ones.
4. Off-boarding process: ensure all off-boarding processes are complete including equipment returned, confidentiality and compliance agreements signed and exit interview completed (in collaboration with the HR Business Partnering team).

Compensation and Benefits, Global Mobility

1. Support the year end compensation process as well as provide advice on local compensation and benefits queries.
2. Provide HR payroll expertise in support of and in collaboration with the Compensation & Benefits team.
3. Act as primary contact for all international secondments, working with the Global Mobility team, relevant HR Business Partners and external tax advisors where required.

People and Talent Strategy

1. Contribute to the development and deployment of all global and regional HR projects.
2. Drive a culture of inclusion and diversity and empower business leaders and Partners to do the same. Assist with the development and implementation of D&I action plans.

Employee Relations

1. Work closely with relevant stakeholders including HRBP team on employee relation matters as well as oversee all employee relations and administration, including terminations.
2. Ensure all employee related policies are communicated and implemented consistently e.g. absence management, maternity, disciplinary.
3. Work closely with other local HR Specialists in the office (where relevant) on regular training and compliance with Health & Safety.
4. Ensure compliance with local employment legislation (laws, regulations, collective agreements, contracts etc.); reviewing regularly all legal and regulatory changes, as well as any changes to applicable collective agreements; updating payroll parameters in collaboration with the payroll team and external provider.

Talent Acquisition (TA)

1. Lead and/or support the TA specialists with the on-boarding of all new joiners.
2. Meet all new joiners in Business Professionals (up to Manager level career band) within 2 weeks of joining, and then again at the end of their first 100 days.

Your experience

Skills & Experience

1. You will have expertise in Polish HR Administration and Payroll as well as practical knowledge of issues in the field of labor law, tax law, social security and payroll accounting.
2. You will have a proven track record of delivering best practice HR results.
3. You will have flexible and effective communication skills, and the ability to build and manage effective stakeholder relationships, using appropriate influencing skills where appropriate.
4. You will have the ability to manage multiple priorities and deadlines effectively and have strong analytical skills with excellent attention to detail.
5. You will have strong problem-solving skills and contribute to a positive learning environment.
6. You will be an excellent team-player with the ability to work with multiple teams across the global Firm and within a highly dynamic matrix organisation.
7. You will have demonstrable experience (at least 2 years) in a similar role, ideally in the legal or other professional services sector and in an international environment.
8. You will have proficiency in English language.

How we will support you

From your first day with us, you will have varied opportunities to continuously grow and development your skills and knowledge. From formal training, informal coaching and mentoring through to skills-based and technical training and on the job learning.

Equal opportunities statement

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.

Find out more about our inclusive culture here