Project Coordinator

2 tygodni temu

Warszawa, Mazovia, Polska Copeland Pełny etat
Job Description

At Copeland, we are seeking a highly skilled Project Coordinator to join our team. As a Project Coordinator, you will be responsible for managing complex orders and projects from start to finish, ensuring timely delivery and accurate customer requirements fulfillment.

You will work closely with our sales, finance, logistics, service, and customer service teams to coordinate all project-related activities and lead the escalation process as needed.

In this role, you will participate in kick-off meetings, travel to clients, and prioritize and follow up on meetings as necessary. You will also handle orders and documentation, coordinate the 'as-built' documentation process with responsible teams, and maintain communication with intercompany and third-party suppliers.

Additionally, you will manage dates in our system, respond to inquiries from our Business Units, and maintain project progress communication with clients. You will also collect necessary approvals to improve sales in accordance with Revenue Recognition Rules and ensure all transaction-related documents are accurately stored and available for audit.

Responsibilities
  • Coordinate all project/order related activities of assigned contracts to ensure accurate customer requirements fulfillment.
  • Collaborate with sales, finance, logistics, service, and customer service teams to lead the escalation process as needed.
  • Participate in kick-off meetings and travel to clients, prioritizing and following up on meetings as necessary.
  • Handle orders and documentation, coordinate the 'as-built' documentation process with responsible teams, and maintain communication with intercompany and third-party suppliers.
  • Manage dates in our system, respond to inquiries from our Business Units, and maintain project progress communication with clients.
  • Collect necessary approvals to improve sales in accordance with Revenue Recognition Rules and ensure all transaction-related documents are accurately stored and available for audit.
Requirements
  • Minimum years of order handling and/or customer service experience.
  • Strong personality with the ability to communicate with related levels within and outside of the organization.
  • Excellent communication skills.
  • Proficient in English and Polish.
  • Good knowledge of MS Office Package, including MS Project or other equivalent tool.
  • Willingness to travel and holding a driver's license.
Preferred Qualifications
  • Interest and experience in the field of automation hardware and software, I&C, and processes.
  • Knowledge of other European languages.
What We Offer

We understand the importance of work-life balance and are dedicated to supporting our employees' personal and professional needs. From competitive benefits plans and comprehensive medical care to equitable opportunities for growth and development, we strive to create a workplace that is supportive and rewarding.

Our flexible work-from-home policy allows you to make the best of your time, combining quiet home office days with collaborative experiences in the office to personalize your work-life mix. We are continuously promoting a healthy lifestyle for our employees.

Our global volunteer employee resource groups empower you to connect with peers who share the same interests, promote diversity and inclusion, and positively contribute to communities around us.

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