Office Coordinator

3 tygodni temu

Szczecin, West Pomerania, Polska Huuuge Games Pełny etat

Office Coordinator

Your responsibilities

  • Welcome Visitors and provide everyday assistance to your colleagues.
  • Participate in the onboarding of new teammates, helping them settle in and feel at home.
  • Work closely with HR, IT, and other teams to ensure a supportive and effective work environment.
  • Manage incoming and outgoing correspondence, including emails, letters, and packages.
  • Handle day-to-day office operations and provide administrative support, making sure the office is organized, and running smoothly.
  • Ensure the office is always stocked with necessities like coffee, snacks, and supplies to keep everyone fueled and equipped.
  • Maintain excellent relationships with local and international vendors, keeping an eye on orders and deliveries.
  • Process and reconcile monthly expenses through Jira to keep everything in financial harmony.
  • Plan and organize company events, team parties, celebrations to enhance company culture.
  • Organize both local and international business trips for our team, handling travel logistics and necessary arrangements.
  • Tackle various ad-hoc projects with a can-do attitude and adapt to the dynamic needs of our company.
  • Foster a positive and productive atmosphere in our office, making it a great place to work and play.

Our requirements

  • Proven experience in an office management or administrative role, preferably in a fast-paced environment.
  • Familiarity with MS Excel and ability to learn new tech tools (Google Suite, Jira, graphic design tools).
  • Fluent in English.
  • Excellent communication and interpersonal skills with the ability to build relationships across departments and work collaboratively.
  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Flexibility and agility to adapt to demands and meet deadlines.
  • A passion for managing positive employee experience through ongoing operational support and new initiatives.
  • A self-starter, with strong ownership and forward-thinking approach.
  • Previous experience in event organization.
  • Experience in working with Jira and Google Suite.
  • Experience in research, manage, and negotiate deals with external vendors to keep our office sparkling.

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