Administrative Coordinator

1 dzień temu

Gdańsk, Pomerania, Polska GetResponse Pełny etat
About the Role

We are seeking an experienced Administrative Assistant to join our team at GetResponse. As an Administrative Assistant, you will provide high-level administrative support to our executives and ensure smooth daily office operations.

Key Responsibilities
  • Manage and organize executive team calendars, coordinating meetings, appointments, and events.
  • Support executives with organizational and administrative tasks, including preparing documents and reports.
  • Manage incoming and outgoing correspondence, ensuring proper documentation flow and confidentiality.
  • Liaise with external partners, suppliers, and institutions, handling telecommunications, post offices, couriers, and public offices.
  • Manage office space and liaise with the facilities manager, monitoring office supplies and researching advantageous deals or suppliers.
  • Provide general administrative support to the GetResponse office and its employees daily.
  • Handle travel arrangements for all employees and the Board.
Requirements
  • At least 1 year of work experience in a similar position.
  • Excellent organizational skills and attention to detail.
  • Ability to juggle multiple projects and prioritize effectively.
  • Initiative to self-troubleshoot problems with a sense of responsibility and urgency.
  • Positive and proactive approach to work.
  • Effectiveness in information research using Internet sources.
  • Comfort working confidentially and under little or no supervision.
  • Excellent communication and collaboration skills.
  • Sound and proven knowledge of MS Office.
  • Very good command of English (B2 level).
  • Native or close-to-native command of Polish.
  • Experience in working on MacBook would be an asset.
  • Active driving license (cat. B).
Perks
  • Private medical care for employees and their family members.
  • Employee referral program – up to 10,000 PLN for recommending a friend.
  • Corporate life insurance.
  • Employee pension program (PPE).
  • Flexible working hours and no meeting days – we want to help you adjust your schedule to your activities.
  • Wellbeing and mental health culture – mental health helpline, sport card, yoga classes, etc.
  • Modern equipment – most of our teams work on MacBooks.
  • Subsidy for monthly public transport ticket on your home-office route.
  • Language classes.
  • Internal initiatives like webinars, knowledge-sharing sessions, and more.
Application Process

We invite you to apply for this role and enjoy our fully remote online recruitment process. The process consists of:

  • Review stage: We'll check your resume/CV to screen for various criteria and match your talents with opportunities.
  • Phone interview: We'd like to get to know you, and vice versa. Let us know why you want to join our team and why you'd be a great fit with us.
  • Task challenge: Show off your skills. We'll ask you to complete a brief task. We'll suit it to fit your skills and your calendar.
  • Final interview: It's your chance to shine and show that you're the perfect fit for the role. Meet your future manager and see what's in store for you.
  • Offer: If you have what it takes, accept our offer and – welcome aboard. Join our team and be in great company.

Marta is the recruiter responsible for this process – if you have any additional questions, feel free to contact her.

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