Office Administrator Lead

4 dni temu

Wrocław, Województwo dolnośląskie, Polska Techland Sp. z o. o. Pełny etat

Discover a career opportunity as an Office Administrator Lead at Techland Sp. z o. o., where innovation meets passion for gaming. As a leading Polish game developer with a global presence, we're driven by a talented team of over 500 professionals.

We're seeking a highly skilled and professional Office Administrator Lead to join our team in Wrocław, Poland. As the right hand to our Chief Operating Officer, you will play a vital role in managing day-to-day operations, coordinating high-level meetings, and ensuring the smooth running of the COO's office.

Your key responsibilities will include:

  • Managing the COO's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Acting as the primary point of contact for internal and external stakeholders, handling communications on behalf of the COO.
  • Preparing and editing correspondence, presentations, and reports.
  • Organizing and maintaining filing systems.
  • Coordinating complex travel itineraries, including international trips.
  • Managing expenses and preparing expense reports.
  • Assisting in the preparation of board meetings and other high-level corporate events.
  • Handling confidential and sensitive information with discretion.
  • Anticipating the COO's needs and proactively solving problems.
  • Liaising with other executives, board members, and key stakeholders.
  • Performing ad hoc projects and research as assigned by the COO.

Requirements:

  • 3-5 years of experience as an executive assistant or in a similar role.
  • Exceptional organizational and time management skills.
  • Strong proficiency in Google Workspace and Microsoft Office tools.
  • Excellent verbal and written communication skills in English and Polish.
  • Ability to handle confidential information with discretion.
  • Demonstrating self-confidence and assertiveness in effective communication.
  • Skilled in overseeing and managing assigned financial budgets.
  • Familiarity with accounting systems, including invoice reconciliation and cost allocation capabilities.
  • Strong analytical skills and problem-solving abilities.
  • Proven experience in calendar management and travel planning.
  • Ability to multitask, prioritize, and work efficiently in a fast-paced environment.
  • Attention to detail and commitment to delivering high-quality work.
  • Experience working in a corporate environment and understanding of business operations.
  • Ability to anticipate needs and take initiative.
  • Driving license (cat B).

Nice to have:

  • Bachelor's degree in Business Administration, Communications, or related field.
  • Ability to use AI tools to optimize and automate daily tasks.
  • Understanding of the gaming/entertainment industry.

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