Office Assistant

1 tydzień temu

Gdańsk, Pomerania, Polska OPENCHIP & SOFTWARE TECHNOLOGIES Pełny etat 40 000 zł - 60 000 zł rocznie

Job Description
We are looking for a proactive and organized Office Assistant to join our team. The ideal candidate will be responsible for providing a high-quality reception service, managing phone calls, attending to visitors, coordinating agendas, organizing events, and providing general administrative support.

Responsibilities

  • Reception:

  • Greet and receive visitors and calls in a professional and efficient manner.

  • Manage incoming and outgoing mail.

  • Support the Office Manager in coordinating and organizing office tasks.

  • Maintain the reception area clean and tidy.

  • Agenda Management:

  • Coordinate and manage schedules as assigned.

  • Organize and schedule meetings, video conferences, and internal events.

  • Make reservations for meeting rooms and audiovisual equipment.

  • Event Organization:

  • Collaborate in the planning and execution of internal and external events (meetings, conferences, etc.).

  • Manage event logistics, including catering, audiovisual material, and transportation.

  • Administrative Support:

  • Perform general administrative tasks, such as document management, report preparation, and database updates.

  • Support other departments with administrative tasks as needed.

  • Manage business trips, making flight, hotel, and transportation reservations.

Requirements

  • Experience: At least 6-10 years of experience in a similar position in a large, technology-based company.
  • Languages: Polish and English at a professional level.
  • Skills:

  • Excellent verbal and written communication skills.

  • Ability to multitask and work under pressure.

  • Organization and planning.
  • Customer orientation and proactivity.

  • Proficiency in computer tools (Microsoft Office, agenda management software).

  • Education: A university degree related to the position or similar is valued.

  • Advanced level of proficiency in Office Suite.
  • Experience in organizing business trips.
  • Availability to work in a dynamic team environment.

What we offer?

  • Join an innovative team and witness the company's growth.
  • We believe in our team and provide them with the opportunities they need to grow and develop their careers.
  • We offer a competitive salary that values your experience.
  • The position will be based in Gdansk (Poland).

We are looking for exceptional people willing to join our mission to change this industry and help build a better world.
If you identify with Openchip, please contact us. We can offer you a competitive compensation package in a flexible work scheme that will help you maintain a balance between your personal and professional life.
At Openchip & Software Technologies S.L., we believe that a diverse and inclusive team is the key to innovative ideas. We foster a work environment where everyone feels valued, respected, and empowered to reach their full potential, regardless of their race, gender, ethnicity, sexual orientation, or gender identity.

  • Housekeeping Administrative Assistant

    1 tydzień temu

    Gdańsk, Pomerania, Polska Villa Group Pełny etat 18 000 zł - 25 000 zł rocznie

    Company Description Villa Nautica celebrates the glitz and glamour of yacht-life and is always 'en vogue'. Surrounded by sparkling lagoons and idyllic beaches, it is an island like no other: a hive of activity, a place to be seen. Complemented by exceptional scuba diving and other water sports, the resort embraces the seafarer lifestyle with a glamorous...

  • Administrative Assistant

    1 tydzień temu

    Gdańsk, Pomerania, Polska Wärtsilä Corporation Pełny etat 35 000 zł - 60 000 zł rocznie

    Administrative AssistantWärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world's widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The...

  • CEO Assistant

    1 tydzień temu

    Gdańsk, Pomerania, Polska MOL Group Pełny etat 35 000 zł - 60 000 zł rocznie

    The MOL Group is an integrated, international energy company from Central and Eastern Europe, headquartered in Budapest, Hungary, with over 100 years of experience in the oil, gas, petrochemical and retail sectors. As part of its 2030 Strategy, the Group strives for daily progress and shaping the future of the energy sector, engaging 25,000 talented...

  • CEO Assistant

    1 tydzień temu

    Gdańsk, Pomerania, Polska MOL Group Pełny etat 40 000 zł - 80 000 zł rocznie

    The MOL Group is an integrated, international energy company from Central and Eastern Europe, headquartered in Budapest, Hungary, with over 100 years of experience in the oil, gas, petrochemical and retail sectors. As part of its 2030 Strategy, the Group strives for daily progress and shaping the future of the energy sector, engaging 25,000 talented...

  • Facility Assistant

    1 tydzień temu

    Gdańsk, Pomerania, Polska JLL Pełny etat 20 000 zł - 40 000 zł rocznie

    JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where...

  • Fund Accounting Assistant Manager

    6 dni temu

    Gdańsk, Pomerania, Polska HedgeServ Pełny etat 60 000 zł - 120 000 zł rocznie

    At HedgeServ, we're redefining what's possible in fund administration. With more than $700 billion in assets under administration, we partner with the world's most forward-thinking investment managers – across private equity, private credit, endowments, hedge funds and more – to deliver seamless, tech-enabled solutions that drive performance.Our...

  • Financial Compliance Assistant

    1 tydzień temu

    Gdańsk, Pomerania, Polska Arla Foods Pełny etat 30 000 zł - 60 000 zł rocznie

    LocationGdansk, PLJoin Our Risk and Compliance Team in Gdańsk and be part of a dynamic team that is shaping the future of finance. Capture the attention of finance professionals and showcase the exciting opportunities within Arla's finance department.About The RoleYour mission as Financial Compliance Assistant will be supporting the Risk and Compliance team...

  • Financial Compliance Assistant

    1 tydzień temu

    Gdańsk, Pomerania, Polska Arla Foods Pełny etat 30 000 zł - 60 000 zł rocznie

    Join Our Risk and Compliance Team in Gdańsk and be part of a dynamic team that is shaping the future of finance. Capture the attention of finance professionals and showcase the exciting opportunities within Arla's finance department.About the Role:Your mission as Financial Compliance Assistant will be supporting the Risk and Compliance team in ensuring the...

  • Administrative Assistant

    1 tydzień temu

    Gdańsk, Pomerania, Polska Wärtsilä Pełny etat 30 000 zł - 50 000 zł rocznie

    Wärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world's widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented...

  • Private Equity Assistant Vice President

    6 dni temu

    Gdańsk, Pomerania, Polska HedgeServ Pełny etat 60 000 zł - 180 000 zł rocznie

    At HedgeServ, we're redefining what's possible in fund administration. With more than $700 billion in assets under administration, we partner with the world's most forward-thinking investment managers – across private equity, private credit, endowments, hedge funds and more – to deliver seamless, tech-enabled solutions that drive performance.Our...