Executive Assistant Senior Associate

1 tydzień temu

Kraków, Lesser Poland PepsiCo Pełny etat

Overview
Location Overview
Working with inspiring and experienced colleagues, you'll find that the atmosphere in our city-centre office in Kraków is informal and engaging. With drive and ingenuity, our teams deliver vital services to PepsiCo employees around the world. With an active, get-things-done culture, this is a place where your dynamism and agility will make a difference.

Role Overiew
The Senior Executive Assistant provides comprehensive support to senior leaders, ensuring the smooth coordination of daily operations and strategic priorities. This role contains including calendar and meeting management, travel arrangements, document handling, and invoice processing. Acting as a key partner to Directors and Vice Presidents, the Senior Executive Assistant facilitates communication across teams, prepares materials for meetings, and ensures that procedures and reports are delivered accurately and on time.

Responsibilities

  • Ensure high level support of our employees with day-to-day EA and HR transactions and queries;
  • Cooperation with 2-4 dedicated stakeholders mainly at the Director's or Vice President's position;
  • Calendar management, preparing and answering to meeting invitations;
  • Cooperation with other teams, working with stakeholder's team about agenda;
  • Booking meeting rooms in the offices;
  • Support on slide preparation;
  • Settlement of invoices in Concur;
  • Booking hotels/flights/trains/cars/taxi in Egencia;
  • Planning visits and advise the best possible options;
  • Organizing VISA for travels and check-in before flights;
  • Direct daily contact with stakeholder and other executive assistants;
  • Document management: update of documents & preparing and organizing corporate cards;
  • Identify service delivery and process improvement opportunities in the assigned process;
  • Reporting (ad-hoc & regular ones);
  • Knowledge sharing with others team members;
  • Preparation and updating of procedures;
  • Delivering KPIs on time and carrying out tasks in accordance with the SLAs.

Qualifications

  • 1-3 years of previous professional experience in HR Operations (or 1 year in Personal/Executive Assistance environment is preferred) and/or related education;
  • Fluent English;
  • Demonstrated ability to use initiative, work proactively and adapt quickly to a constantly changing environment;
  • Office package knowledge (Excel, Power Point, Outlook);
  • Technical/functional skills & knowledge of HR tools (e.g. Egencia, Concur, would be beneficial);
  • Reliability, autonomy, strong communication skills;
  • "Can do" attitude and a willingness for undertaking significant challenges;
  • Ability to multi-task and consistently work against the right priorities;
  • Capacity to process tasks without supervision.

The 'Internal Reporting Procedure' for making reports of violations of the law and taking follow-up action in terms of the Law on Whistleblower Protection of June 14, 2024 is available at under the Contact/Career tab.

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