Executive Assistant

7 dni temu

Kraków, Lesser Poland Mars Pełny etat 30 000 zł - 60 000 zł rocznie

Job Description:
Location:
Aimargues (preferred) or any RC office in Europe, within a reasonable commuting distance

Segment:
Royal Canin

Type of contract:
Permanent

We're looking for an Executive Assistant to ensure seamless, efficient and high-quality support to the segment's Leadership Team (LT), acting as a central partner to keep operations running smoothly and priorities moving forward. This role is essential in creating focus, structure and clarity in a fast-paced, highly collaborative environment.

What are we looking for?

  • You have strong experience as an Executive Assistant and are comfortable supporting multiple senior leaders (4–5) simultaneously, mastering complexity and prioritisation.
  • You deliver high-quality, reliable support by proactively anticipating the needs of senior leaders, so they can focus on strategy and impact rather than logistics.
  • You bring contagious energy, a positive mindset and a genuine passion for supporting leadership teams, your role is as much about mindset as it is about tasks.
  • You adapt with ease to different leadership styles, shifting priorities and evolving workflows
  • You stay composed, structured and solution-oriented in a fast-moving environment, you keep momentum, maintain clarity and ensure nothing critical falls through the cracks.
  • You truly enjoy the Executive Assistant role: managing details matters to you, but so does making a real difference behind the scenes for the leadership and the organisation.

What will be your key responsibilities?

  • Provide comprehensive expense report support to senior leaders.
  • Manage complex calendars, making independent scheduling decisions based on priorities, requiring forward-thinking and strategic planning.
  • Process and update purchase order requests for multiple teams within the unit/segment.
  • Prepare official documentation, business invitation letters and visa applications for senior leaders; act as the main point of contact and advisor for all visa-related matters.
  • Plan and coordinate internal meeting logistics, including video/audio conferences (Teams/Skype), room bookings, catering, and guest arrangements.
  • Organise global meetings, ensuring smooth coordination across multiple time zones.
  • Manage external meeting logistics such as hotel blocks, group transportation, venue selection, pricing, and invitations.
  • Arrange domestic and international travel, including flights, hotels and ground transportation.
  • Interface professionally with leadership, internal teams, clients, key stakeholders and high-profile external contacts.
  • Support the Executive Coordinator Team Lead with event management and overflow tasks.
  • Perform additional duties as needed based on workload and business priorities.

What can you expect from Mars?

  • At Mars, we believe in a relationship of mutual trust, dignity and respect between our company and Associates that is more meaningful than the standard employer/employee relationship.
  • As Associates, we can expect to be respected, supported and valued as individuals, to be treated fairly and equitably.
  • The opportunity to learn and develop, taking charge of your own career across Mars
  • A unique and ideal work environment to become the leader in health through nutrition for cats and dogs

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