Executive Assistant Senior Associate

2 dni temu

Kraków, Lesser Poland PepsiCo Pełny etat 30 000 zł - 60 000 zł rocznie
Overview

Location Overview

Working with inspiring and experienced colleagues, you'll find that the atmosphere in our city-centre office in Kraków is informal and engaging. With drive and ingenuity, our teams deliver vital services to PepsiCo employees around the world. With an active, get-things-done culture, this is a place where your dynamism and agility will make a difference.

Role Overview

This role involves providing the highest quality assistant support to senior stakeholders with travel arrangements and settlements, calendar management, event organization and a range of administrative tasks.

Responsibilities
  • Ensure high level support of our employees with day-to-day EA and HR transactions and queries;
  • Cooperation with 2-5 dedicated stakeholders mainly at the Director's or Vice President's position;
  • Calendar management, preparing and answering to meeting invitations;
  • Cooperation with other teams, working with stakeholder's team about agenda;
  • Booking meeting rooms in the offices;
  • Support on slide preparation;
  • Settlement of invoices in Concur;
  • Booking hotels/flights/trains/cars/taxi in Egencia;
  • Planning visits and advise the best possible options;
  • Organizing VISA for travels and check-in before flights;
  • Direct daily contact with stakeholder and other personal assistants;
  • Document management: update of documents & preparing and organizing corporate cards;
  • Identify service delivery and process improvement opportunities in the assigned process;
  • Reporting (ad-hoc & regular ones);
  • Knowledge sharing with others team members;
  • Preparation and updating of procedures;
    Delivering KPIs on time and carrying out tasks in accordance with the SLAs.
Qualifications
  • 1-3 years of previous professional experience in HR Operations (or 1 year in Personal/Executive Assistance environment is preferred) and/or related education;
  • Fluent English and foreign language (if applicable);
  • Demonstrated ability to use initiative, work proactively and adapt quickly to a constantly changing environment;
  • Office package knowledge (Excel, Power Point, Outlook);
  • Technical/functional skills & knowledge of HR tools (e.g. Egencia, Concur, would be beneficial);
  • Reliability, autonomy, strong communication skills;
  • "Can do" attitude and a willingness for undertaking significant challenges;
  • Ability to multi-task and consistently work against the right priorities;
  • Capacity to process tasks without supervision.

The 'Internal Reporting Procedure' for making reports of violations of the law and taking follow-up action in terms of the Law on Whistleblower Protection of June 14, 2024 is available at  under the Contact/Career tab.

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