Executive Assistant

What we do?

Aion Bank is a fully regulated European bank and credit institution, combining Vodeno's cutting-edge, private blockchain-based platform with its ECB banking license, strong balance sheet, and deep regulatory expertise. Our mission is to provide a comprehensive suite of embedded banking solutions, enabling businesses to seamlessly integrate financial services into their offerings.

As part of the UniCredit Group, Aion Bank and Vodeno will accelerate their digital banking offer in strategic markets and will act as a sandbox for innovation for the wider UniCredit Group. Aion Bank and Vodeno's existing Banking-as-a-Service (BaaS) offering across key European markets, including Germany and Poland, will see the bank embed its services - ranging from account access and deposits to lending, payments and loyalty programs - directly into non-banking digital platforms, facilitating seamless customer experiences.

At Aion Bank, our biggest strength is our people—a team of highly intelligent, creative, and ambitious professionals who thrive in a fast-paced, innovative environment. We believe in delivering results while fostering a culture of passion and collaboration.

We are currently looking for an
Executive Assistant
ready to join our adventure, share our ambition and help shape the future of digital banking.

What you will be doing?

• Provide high-level administrative and logistical support - manage professional scheduling for the Board Members located in Poland, including agendas, mail, email, phone calls, client management, and other company logistics
• Provide such support to the rest of Board Members who are not Poland based, while they stay at our office in Warsaw
• Manage Board Members' professional schedule, including calendar management, travel arrangements, and communication logistics.
• Coordinate and manage the flow of information to and from internal and external stakeholders, including senior executives, both local and international.
• Liaise with colleagues in other departments and representatives of our clients, investors and partners across Europe
• Attend and take minutes at key meetings, including Board and Supervisory Board meetings
• Provide ad hoc administrative support

Skills you should have

• At least 3 years experience as an Executive Assistant to Board Members or other Senior Executives (in banking area will be considered a plus)
• Exceptional organizational skills, ability to multitask and prioritise daily workload
• Outstanding verbal and written communication skills in both Polish and English.
• Ability to collaborate in diverse and dynamic environment
• Strong interpersonal skills with ability to say "no" while maintaining positive relationships.
• Discretion and the ability to handle confidential information with the utmost professionalism.
• Proactivity, ability to anticipate and work towards completing assigned tasks

What we offer

You will get an opportunity to work in an
innovative, digital bank
applying state of the art approaches and technologies.

You will be provided an
Individual Development Budget
, dedicated to enhancing your professional skills.

If your role permits, we also offer
flexible work location
.

You and your closest family will be covered with
VIP-level private medical care
which includes
dental treatment
and a
hospitalisation package
.

We care for our colleagues' well being, therefore we cover
psychological consultations
if you ever feel you need such support.

Aion bank account
without fee.

We co-sponsor your
Multisport
card and cover
50%
of its cost.

You will work on computer equipment that delivers the best user experience —
Apple MacBook
.

Our office in Warsaw offers
healthy snacks
throughout the day.

Our process

We keep our recruiting process simple.

Step 1:
Talk with one of our Recruiters about your to date experiences and ambitions

Step 2:
Meet with your future Team Manager to deep dive on the role specifics and our work environment

Step 3:
Meet with one of our Board Members

Our note to you

Diverse teams really are the best teams. Research shows that some candidates may hesitate to apply for a job unless they meet every requirement. If you are excited about working with us, we encourage you to apply - even if you're not 100% sure. We are interested in getting to know you and learning about what you bring to the table.

Please note that we may close a job posting early if we receive a large number of exceptional applications.

Good luck