Senior Accounts Payable Specialist

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:

We are looking for an experienced Senior Accounts Payable Specialist to join our newly established Accounting Shared Service Centre in Warsaw, Poland. Ideally an ambitious finance professional who is motivated to contribute to setting up the regional finance function as BeiGene builds out its presence around the world. The incumbent must bring solid experience in Account Payable and Accounting combined with hands on experience of SAP (4HANA a strong plus). Strong communication and cultural sensitivity are required to coordinate the activities across multiple geographies and collaborate with colleagues in the US, Europe, and Asia. Experience in implementing new systems and processes is valued. The role requires a pro-active and strong analytical capability with problem-solving skills and the ability to work in a non-structured environment. A customer orientated resourceful mindset completes the desired profile.

This role has hybrid work pattern, 3 days per week from our Warsaw office with 2 days remote.

Essential Functions of the job:

• Process vendor invoices for European entities in accordance with company policies
• Responsible for proper preparation and timely execution of payment runs to vendors
• Support any necessary manual payments by ensuring appropriate documentation is completed and initiating wire transfer payments in the online banking system
• Ensure proper processing of sensitive invoices like Health Care Practitioner invoices, Gross to Net rebates, HR benefits, Prepayments and other special areas
• Collaborate with Procurement to update vendor Master Data maintenance such as payment terms, bank information etc. Monitor vendor master data updates confirming their correctness
• Support the creation and maintenance of working instructions and desktop procedures to process vendor invoices correctly and efficiently
• Lead regular meetings with Business and Functional Owners to align on vendor invoices received, booked, and paid – resolve any issues and support where necessary on any aspects involving the Procure-to-Pay cycle
• Support the deployment of SAP Ariba and OCR functionality, researching and resolving potential invoice discrepancies and issues
• Support any new legal entity set up efforts where applicable
• Establish and maintain successful relationships with vendors
• Collaborate effectively with Procurement, Accounting and FP&A teams
• Continued focus on improving system efficiencies and business practices

Supervisory Responsibilities:   None

Education Required: Accounting/Business/Finance Bachelor's Degree

Computer Skills:   

SAP, (S/4 Hana preferred), Ariba, Excel, Power BI, Concur, Workday, on -line banking

Other Qualifications:  

Accounting/Business/Finance Bachelor degree with 3 years of AP experience in a multinational finance environment, ideally in Accounting and/or Procurement functions; Efficient and precise invoice processing experience using an OCR tool as well as SAP is required; Good understanding of USGAAP, European accounting standards, tax regulations(especially VAT) is desirable; healthcare experience a plus;  desire to work in a fast paced, changing (currently unstructured) environment; ability to work effectively in a remote work environment is required; excellent communication skills combined with cultural sensitivity, excellent spoken/written English – any other languages (e.g. French, German, Italian, Spanish, Portuguese, etc.) a plus.

Travel:  Minimal

Global Competencies

When we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity, and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

We are proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.