Senior People Operations Specialist

LumApps is now more than just an Employee Experience Platform — it is an AI-powered Employee Hub
that supports companies in their digital transformation of communication, collaboration, and engagement with their customers, partners, and above all their employees.

Our platform is a proven leader in this dynamic market with a truly unique vision and product. It has been deployed by Fortune 500 clients around the world and is delivering meaningful business benefits. LumApps is identified as a leader in Gartner's Magic Quadrant for Intranet Packaged Solutions as well as in Intranets Forrester Wave, and regularly selected for the French Tech Next40/120 program.

In 2025, LumApps strengthened its leadership position by partnering with
Beekeeper
, a pioneer in frontline employee experience solutions. This strategic collaboration expands our reach and impact across all types of workers — from HQ to the frontline.

Our mission: To make people feel that they belong and have a purpose.

To create an environment where all employees are engaged and work together towards the same goal. Over 700 leading companies trust our solution to:

Improve the productivity of their teams with our AI-powered Collaborative Experience Platform integrated with both Google and Microsoft collaborative suites,

Transform employees into real ambassadors of their company,

Make employees more efficient and better connected to their peers and relevant information, regardless of their location, with the tools and information they need at their fingertips,

Help companies reduce turnover, accelerate employee onboarding, better collaborate and share knowledge, and even improve their customer experiences.

With a team of over 600 Lumies spread across 11 offices (Lyon, Paris, Lille, Sophia Antipolis, London, Barcelona, Hamburg, Austin, Tokyo, Zurich, Krakow), we support large enterprises all around the world.
Over the past year, we have been driving an ambitious phase
in our journey under the impulse of our new shareholder Bridgepoint, aimed at propelling us to become the clear leader in our market and shine worldwide in our industry. We are looking for individuals who are excited to actively participate in this transformation.

If these core values sound like you:
"be bold, do amazing things"
,
"say what you mean, do what you say"
,
"one team, same mission"
,
"always be evolving"
:
apply now
*Team*
Join our dynamic, rapidly growing international team as a pivotal player who will shape and support the experience of our employees and contractors in Poland.

As our
Senior
People Operations Specialist for Poland
, you will be the main HR point of contact for our Polish employees and contractors. You will oversee the full employee lifecycle, ensure compliance with Polish labour regulations and support the experience of both employees under employment contracts and independent contractors (B2B).

You will thrive in this role if you:

• Enjoy balancing operational detail with people-focused initiatives.
• Want to build scalable HR processes for a growing international team.
• Are passionate about ensuring compliance while improving employee experience.

**Missions**
HR Administration & Legal Compliance (Poland)

• Act as the local HR representative responsible for day-to-day People Operations in Poland.
• Manage the full employee lifecycle for both Employment Contract (UoP) employees and B2B contractors: onboarding, internal changes, and offboarding.
• Prepare and maintain HR documentation in compliance with Polish employment law, including: Employment contracts, annexes, termination documents, work certificates (Świadectwo Pracy)
• Ensure mandatory legal processes are followed, including: Social security declarations with ZUS, Monthly payroll tax obligations (PIT), PPK administration, Mandatory medical check-ups (Medycyna Pracy), Health & Safety obligations (BHP)

B2B Contractor Management

• Manage the lifecycle of B2B contracts in compliance with Polish regulations
• Coordinate contract creation, renewals, rate changes, compliance verifications, and offboarding.
• Support the finance/payroll team with correct B2B monthly settlements.

Payroll Coordination & Benefits

• Coordinate monthly payroll with the external payroll provider: collect variable elements, validate payslips, check statutory and company benefits.
• Manage absences and leaves (vacation, sick leave, maternity/paternity, parental leave, and other statutory absences) for Poland employees.
• Maintain and update employee and contractor records in the HRIS (Lucca)
• Responsible for benefits administration with external providers, for example pension, medical insurance, flexible benefits platform.

Employee Support & HR Advisory

• Serve as a trusted advisor to global HR business partners, managers and employees regarding HR policies, Polish labour law, compensation, benefits, performance, and professional development.
• Promote a positive employee experience and support company culture and engagement initiatives.

Projects & Continuous Improvement

• Participate in transversal HR projects and contribute to the evolution of HR processes.
• Localise global People policies for the Polish context when needed.
• Monitor changes in Polish employment legislation to ensure compliance
• Prepare HR reports and KPIs (headcount, turnover, etc)

**
Skills
**

• At least 5 years of experience in HR Operations or HR Generalist roles, ideally in an international or fast-growing environment.
• Strong knowledge of Polish labour law (Kodeks Pracy) and statutory employment processes.
• Experience working with B2B contractors in Poland and understanding of legal distinctions between employees and B2B.
• People-oriented and solutions-driven mindset, focused on delivering a high-quality experience to all Polish employees and contractors.
• Organized, reliable, proactive, and able to manage confidential information with discretion.
• Experience with HRIS.
• Fluent in English and Polish (written & spoken).

Nice to Have

• Previous experience in a European or multi-country HR role.
• Experience working with external payroll and legal providers.

Why You'll Love Working at LumApps
We're proud to offer a work environment where people feel supported, valued, and empowered. Here's a peek at what we offer:

Hybrid work model – 2 days at the office, 3 days remote

Phone & Home Internet costs reimbursement up to 80 PLN/month

Private health care package with Luxmed – covered for you and partially for your partner / family

Cafeteria benefits – monthly budget to cover sport cards or other purchases

Creative Allowance – paid as 1000 PLN gross/month

Home office set-up reimbursement up to 1000 PLN

Personal Learning & Development Budget of 1500 USD/year

26 days of annual leave/year and 2 Mental Health days off per year

We aim to celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from candidates of all backgrounds, identities, and experiences.