Project Manager, Meetings

Date: Dec 1, 2025

Location:

PO, Warsaw, Office, Poland, EUROPE

Start your journey with BCD: Grow, connect, collaborate and celebrate with our global team
P
roject Manager, Meetings & Events (Hybrid)
Full time, Warsaw, Poland (Working 2-3 days from our offices in Warsaw)
The Project Manager is responsible for the development, planning, and overall operational execution of meetings, conferences, conventions, incentive travel programs, and special events for customers. The Project Manager works on various programs simultaneously and serves as the day-to-day planning contact for each respective client. The Project Manager is responsible for the day-to-day client contact and program planning functions, overseeing website development, attendee management, and final program billing.

As a Project Manager, you will

• Source and contract venues for local & global clients
• Work with client to develop, coordinate and implement travel program agendas and itineraries
• Develop and conduct site inspections as required and follow up with the site inspection notes, revised estimate budget, program itinerary, and timelines
• Negotiate and purchase ground transportation, entertainment, and decor elements via preferred vendors
• Act as the primary contact with the client , providing a consultative approach to program planning, ensuring the client has identified clear objectives for the meeting, conference, or program, and determining steps to achieve these objectives
• Prepare all documents related to the proposal, selected services, and execution
• Ensure timely post-event reconciliation, payment of vendors, and invoicing to clients

About You

• A history of success in planning corporate meetings for a meetings management organization or travel management company, specifically with experience working with Life Sciences or Pharma Companies, where you have gained a thorough understanding of HCP-related compliance
• Highly proficient English language skills are imperative to the success of the role
• Polish language skills preferred
• Skilled user of Microsoft Office, with experience in the use of Cvent being a bonus
• Systematic, meticulous, organized work
• You own the room and convey confidence, knowledge of best practices in meetings & events, and a professional presence as a first impression and ongoing
• Talented in managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure, and work well in a collaborative environment

About Us
We're a market leader in travel management: We help people and companies travel smart and achieve more, and our clients include some of the world's best-known and most innovative business and consumer brands. We operate in more than 100 countries, and the majority of our 10,000+ people work virtually (because a 10-second commute usually makes awesome sense). We're committed to sustainability and to driving success for our customers, our business and ourselves. Learn more about BCD Travel.

Your life at BCD
Working at BCD means connecting, collaborating and celebrating. You'll be part of a virtual, dynamic and flexible work environment that fosters a good work-life balance so you can focus on what makes you happy. But don't just take our word for it Hear why people join BCD and more about the great perks of Life at BCD.

You'll be offered

• Flexible working hours and work-from-home or remote opportunities
• Opportunities to grow your skillset and career
• Generous vacation days so you can rest and recharge
• A compensation package that feels fair to you, including mental, physical, and financial wellbeing tools
• Travel industry professional perks and discounts
• An inclusive work environment where diversity is celebrated

Ready to join the journey? Apply now

We're dedicated to building a diverse, inclusive and authentic workplace. If you're excited about a role, but your experience doesn't align perfectly, we still encourage you to apply.
We are committed to providing reasonable and necessary accommodations to ensure all employees can perform their roles effectively. For accommodation requests or further information, contact our Talent Acquisition department