Payroll & HR Administration Advisor

At SD Worx Poland, we are focused on building capability and flexibility to meet the growth of the business whilst increasing the profitability across the organization. We support SD Worx on most of the business areas such as HR, Finance, Marketing, Software Development, Testing, Implementation and Service Delivery. Right now we are looking for Payroll & HR Administration Advisor to join one of our teams in Poland.

What tasks you can expect:

• Effectively plan and manage your own workload to meet deadlines and service standards.
• Prepare payrolls for various employee groups (employment contracts, contracts of mandate, contracts for specific work, appointments), including allowances, bonuses, deductions, overtime, and non-wage benefits, based on input files provided by the client.
• Calculate and verify payroll accuracy, monitor payroll data in the system, and deliver payrolls to the client in accordance with the agreed payroll calendar.
• Prepare and submit statutory declarations and reports (ZUS, Tax Office, PFRON, GUS, PPK, PPE).
• Prepare HR documentation in line with the scope of services agreed with the client.
• Handle routine, non-routine, and complex client queries related to payroll and HR matters, including communication with internal departments and external institutions such as ZUS and the Tax Office.
• Manage all aspects of year-end tax processing.
• Participate in the onboarding and implementation of new clients.
• Communicate effectively with both internal and external stakeholders, adapting the communication style as appropriate.
• Identify opportunities to support and advise team members.
• Share knowledge and provide support to colleagues to enhance team effectiveness and contribute to the success of the location. This may include providing cover for other team members when needed.
• Recognize and promote opportunities for delivering added-value services.
• Take ownership of your personal development plan in alignment with company objectives and values.
• Creation, review, and update of internal procedures and documentation to ensure compliance with legal requirements and alignment with best practices.
• Acting as a subject matter expert in payroll and HR administration, providing guidance and mentoring to junior and medior team members.
• Leading or coordinating internal projects related to process improvements, automation, or client transitions.
• Supporting audits and internal controls, ensuring data accuracy and process integrity.
• Proactively identifying risks and proposing mitigation strategies in payroll and HR processes.

What do you have to offer:

• Proven experience in Polish payroll environment (end-to-end payroll)
• Demonstrable customer service skills via telephone, and other forms of communication
• Demonstrable knowledge of PC literacy and software usage ideally including Enova and MS Office package
• Knowledge of Polish payroll legislation
• Knowledge of Enova 365 system
• Good command of English
• Open-minded, proactive and business oriented attitude
• Experience within customer service environment

What do we have to offer:

• An attractive salary based on your experience and achievement
• Stable employment conditions: permanent contract of employment (after a 3-month probation period)
• Flexible working time and remote work opportunities
• Private medical care (LuxMed)
• Life insurance & Bonus Plan
• Medicover Cafeteria system / Medicover Sport Card
• Meal vouchers – Edenred Card
• Financial allowance for remote working
• Free language courses (during working hours)
• Subsidy for glasses or lenses (every 2 years)
• Holiday allowance
• Referral Bonus
• PPK at 3,5%
• Loans for employees
• Workation – possibility to work outside Poland for 4 weeks per year (UE countries only)

From many places, we work as one, moving from better to best together.

SD Worx lives diversity in the workplace. Diversity provides inspiration and innovation in our company. We particularly welcome applications from qualified talent, regardless of origin, nationality, gender, skin colour, ethnic and social background, religion, age, disability, sexual orientation and stage of life.