Executive Assistant to Managing Director, Poland

Job Description
We are looking for a passionate Executive Assistant who will be directly assisting our Managing Director and other Leadership Team members/teams in our company in Poland.

The Executive Assistant will support the Leadership Team in Human Health Division in Warsaw. Job responsibilities require coordination of multiple tasks, independent judgment, creativity, and problem-solving skills.

Role requires strong communication skills for effective interaction with our company's executives and internal/external clients both on-site and remotely to maintain workflow, people skills and extensive experience with event planning and coordination.

Primary responsibilities for this position include, but are not limited to, the following

• Support MD with administration of daily activities (agreements, meetings, calendar, approvals etc.)
• Coordinate and perform multiple level events, activities and engagements, based on MD and Leadership Team requirements as specified by MD
• Efficiently prioritize work under little supervision
• Schedule complex, multi-leg, and international travel for MD and Leadership team as specified by MD
• Support organization of ELT and regional/cluster engagements as per MD requests
• Communicate at a high level to effectively interact with our company's executives and internal/external clients both on-site and remotely

Education & Experience Required

• High School Diploma
• Minimum of 5 years Administrative Assistant experience
• Fluency in Polish is required
• Fluency in English is required
• Advanced computer skills using MS Outlook, Word, Excel, PowerPoint
• Experience with Event Planning and coordination
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel
• Experience processing Expense Reports, Purchase Orders, Payment Requests, Vendor Add Forms
• Extraordinary attention to detail
• Outstanding communication and people skills

Physical Position Requirements

• Warsaw, Poland

We offer

• Competitive remuneration and wide range of benefits
• Position in a leading global healthcare company
• Professional growth based on performance
• Innovative and flexible working environment

Are ready to make a real difference? Apply today

Required Skills
Accountability, Accountability, Board of Directors Presentation, Communication, Database Management, Data Entry, Document Management, Event Planning, Executive Communications, Executive Leadership, Expense Accounts, Facility Management, File Management, International Travels, Interpersonal Communication, Leadership, Office Applications, Office Equipment Maintenance, Polish Language, Process Improvements, Processing Expense Reports, Project Coordination, Purchasing Management, Remote Workforce, Reporting and Analysis {+ 4 more}

Preferred Skills
Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status
Regular

Relocation
VISA Sponsorship
Travel Requirements
Flexible Work Arrangements
Hybrid

Shift
Valid Driving License
Hazardous Material(s)
Job Posting End Date
12/10/2025

• A job posting is effective until PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID
R374217