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Executive Assistant

3 miesięcy temu

Warsaw, Polska Guy Carpenter Pełny etat

Guy Carpenter is seeking motivated candidates for the following position based in our Warsaw office:

Executive Assistant

What can you expect?

The Executive Assistant promotes the businessâ image by representing the CEO internally and externally. The role is designed to make the platform more effective in daily operations, strategic planning and decision making. The Executive Assistant reports directly to the regional CEO and works closely together with the regional management team and ensures continuous effective support.

Besides providing superior support in a variety of complex administrative tasks, this role involves strong ability to work closely with the management teams across Europe. The position requires highest degree of professional conduct and protection of confidential, sensitive business information received and generated.

We will count on you to be responsible for:

CEOâs calendar management:

  • Determine and be responsible for the CEO's agenda

  • Organize and schedule meetings

  • Prepare meeting agendas, perform research for meetings and take minutes during meetings

Internal/External Communication:

  • Serve as key interface with CEO's direct reports, corporate functions and customers as required

  • Communicate with management groups in CEE and within the wider European region

  • Manage projects and follow-up with team members where required

  • Prepare reports and presentations

  • Liaise with clients and business guests

  • Maintain a strong working relationship with other relevant departments, including Finance, HR, Analytics, Broking Support and Accounting

Administrative duties:

  • Enhances the teamâs effectiveness by making sure all administrative, protocol and logistic tasks at the level of the CEO's office are taken care off

  • Processing of expenses for the team/CEO

  • In cooperation with HR run register of compulsory trainings (IDD, Health & Safety, etc)

  • Manage orders, invoices, requisitions, approval processes etc. for various items and supplies

  • Liaise with other MMC group companies on documents turnover as and when required

  • Coordinate projects and processes for the function

  • Front office secretarial duties and backup for the respective function

  • Actively support Broking Support / Accounting services

Business travel planning:

  • Responsible for end to end domestic and international travel organization

  • Coordinate and develop itineraries and agendas, schedule, flights and/or other transportation, arrange lodging, meeting accommodations, fulfill visa requirements

Events:

  • Handle the organization of specific meetings as well as internal and external reinsurance events

What you need to have:

  • Experience in a similar role

  • Good command of English both spoken and written

  • Good MS Office skills (Outlook, Word, PowerPoint, Excel)

  • Being proactive and working under own initiative

  • Good command of Polish would be an asset

  • Excellent attention to detail and organizational skills

  • Good communication skills and team player approach

  • Mature and professional approach toward given tasks and responsibilities

Please send your application (CV) in English.

Guy Carpenter & Company, LLC is a leading global risk and reinsurance specialist with 3,500 professionals in over 60 offices around the world. Guy Carpenter delivers a powerful combination of broking expertise, trusted strategic advisory services and industry-leading analytics to help clients adapt to emerging opportunities and achieve profitable growth. Guy Carpenter is a business of Marsh McLennan (NYSE: MMC), the worldâs leading professional services firm in the areas of risk, strategy and people. The companyâs more than 85,000 colleagues advise clients in over 130 countries. With annual revenue of $23 billion, Marsh McLennan helps clients navigate an increasingly dynamic and complex environment through four market-leading businesses including Marsh, Mercer and Oliver Wyman. For more information, visit www.guycarp.com and follow us on LinkedIn and X.