Business and Operations Coordinator

1 tydzień temu


Warszawa, Mazovia, Polska AstraZeneca Pełny etat

The Business and Operations Coordinator is a member of the Strategy, Innovation & Operations team, working within OBU Global Medical's Project Management Office. This role partners with the business to meet the Global Medical Affairs (GMA) financial stewardship objectives and works closely with stakeholders from Finance and the Medical Tumor Teams.

This role is accountable for business spend management platform support for GMA "Confidence" budget (non-study costs), budget systems support for GMA budget and/or clinical platform support, including but not limited to, raising and setting up POs, troubleshooting requests, and tracking payments. The Business and Operations Coordinator will ensure implementation of best practices as well as the exceptional delivery of all day-to-day operational processes. This team member will meet regularly with stakeholders to discuss POs, system updates, invoicing and budget queries pertaining to budget management and systems support.

Responsibilities:

Creates Purchase Orders (PO) for the Global Medical Affairs team members and serves as the point of contact with vendors for PO questions Processes new vendor & change requests for GMA Maintains regular meetings with the relevant stakeholders to focus on PO/Invoicing and any other queries/milestones and budget updates. Updates Confidence budget and financial-tracking systems (budget, phasing and milestones, and other updates/accruals/checks) daily/weekly (as applicable) within the area of responsibility. Updates and processes requests in business spend management platform daily and updates all other relevant master templates and files as applicable, creates new vendor requests. Supports the relevant stakeholders with any financial queries, E-payments, user access, other types of troubleshooting, SOWs (statements of work), and study document management. Provides support for GMA systems (acting as Tumor point of contact for systems updates/issues/queries/standard trainings) within the area of responsibility and assists with systems' new versions roll-out as applicable. Maintains processes, promotes best practices, and shares expertise in key systems. Ensures adherence to operational and compliance processes. Under guidance, provides systems/process training sessions for tools and technology platforms.

Requirements:

Essential

Proficiency in Excel Minimum of 2 years' experience in pharmaceutical industry Proven project management experience Customer relationship management experience and strong work ethics Experience of effective working in a cross-functional, multi-cultural, and matrix environment Experience working in a global setting, managing stakeholders within different time zones

Desirable

Experience in Medical Affairs (Global, Regional, or Local) Experience in basic Finance/Accounting and other types of Administrative duties

Date Posted

17-May-2024

Closing Date

30-May-2024
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