Office Coordinator

2 tygodni temu

Warszawa, Mazovia, Polska Elanco Pełny etat

Responsibilities:

Office Operations and Maintenance: Managing and controlling office supplies and managing relationships with respective vendors and 3rd party providers (office supply, HSSE, couriers, vending, cleaning service, catering, Employee ID cards, furniture etc.), including invoices handling and PO issuanceSpecifically, controlling the performance of the office cleaning companyCooperating with IT to assure availability of IT equipment for new joinersManaging ad-hoc employee's request related to office space, office equipment performance, meeting organizations as well as ad-hoc office issuesResponsibility for administrative and office related tasks – handling post, documents, organizing events and meetings, catering, handling incoming callsCooperation with Communication Associate and GM's assistant to assure smooth and efficient preparation of Management meetings and Town HallsOther ad-hoc tasks belonging to Administration and Finance areaManaging Reception:Welcoming external and internal guests and managing their visits (room booking, communication, hotel and logistics if necessary)Handling incoming and outgoing postal and courier shipmentsManaging office entry cards and parking cardsScanning and Validation activities:Performing preliminary invoice review according to the given guidelinesScanning invoices into the ERP systemPerforming OCR invoice validationPreparing invoices for archiving and shippingSupporting Accounts Payable to ensure timely invoice processing

Qualifications:

Strong organizational, coordinating, and interpersonal skillsGood time and workload management skillsDiligence and attention to detailStrong partnership mindsetAbility to work under pressure of time and meet deadlinesExcellent communication and teamwork skillsCapable of problem solving and conflict resolutionStrong capability to prioritize and operate in a dynamic and demanding environmentAbility to flexible work from the office depending on the need

Requirements:

University degree (bachelor's or equivalent/in progress)Fluency in EnglishVery good MS Office skillsExperience in coordination of the reception desk in an international company would be an advantageExperience in PTP processes in SSC/BPO environment would be an advantageBasic knowledge of SAP and/or OCR system would be a strong asset

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