Executive Assistant

4 tygodni temu

Warszawa, mazowieckie, Polska DSV GBS Pełny etat

Are you an organized, proactive professional who thrives in a fast-paced, international environment?

If supporting top-level executives and working closely with global IT leadership sounds like your next challenge, keep readingWe’re looking for an Executive Assistant to provide crucial support to our Vice President of Global IT and the wider management team.

This role offers a unique opportunity to be at the heart of a dynamic, multicultural organization where English fluency and strong organizational skills will help you shine every day.

Responsibilities:

  • Providing comprehensive support to the Vice President of Global IT and the management team in executing operational and strategic tasks within a dynamic, international environment;

  • Managing calendars, organizing business trips, and coordinating internal and external events related to the IT department, often involving cross-border collaboration;

  • Preparing professional presentations, reports, and analyses to support decision-making processes in technology and IT project management, frequently communicating with global stakeholders;

  • Handling correspondence and maintaining contacts with suppliers, business partners, and technical teams across different countries;

  • Supervising document flow and ensuring proper archiving within the IT division to guarantee efficient information management in a multi-location setting;

  • Coordinating mailings and supporting internal communication within the department, bridging teams across regions;

  • Collaborating closely with other organizational units to ensure effective project execution and assisting managers in communication with the Board and technical teams on a global scale.

Requirements:

  • Very good command of English, both spoken and written — essential for effective communication with global teams and stakeholders;

  • Experience in an assistant role, preferably supporting management or IT teams in an international or multicultural environment;

  • Advanced knowledge of MS Office tools, to prepare comprehensive analyses and reports;

  • Excellent organizational skills, ability to manage multiple tasks simultaneously, and autonomy in work;

  • Discretion, reliability, and a high level of professional etiquette;

  • Knowledge of IT processes or experience in a technological environment will be considered an advantage.

What we offer :

  • Employment based on an employment contract, along with a comprehensive benefits package

  • Training and development programs, as well as access to an e-learning platform

  • Onboarding program with the support of a dedicated Buddy

  • Participation in an annual, company-wide integration event

  • A work environment based on Scandinavian organizational culture

  • Opportunities for growth through our internal program

Benefits:

  • sharing the costs of sports activities

  • private medical care

  • sharing the costs of foreign language classes

  • sharing the costs of professional training & courses

  • life insurance

  • integration events

  • corporate gym

  • corporate sports team

  • coffee / tea

  • parking space for employees

  • extra social benefits

  • holiday funds

  • christmas gifts

  • employee referral program

  • charity initiatives

  • bicycle parking

  • modern and ergonomic office

  • yoga in the office


Job Req Number: 99932

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