Company Secretary Administrator

1 miesiąc temu

Katowice, Polska TMF Group Pełny etat

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted here, on our website.

About TMF Group TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 11 000+ experts and 125+ offices in 87 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success

The CoSec resource is required to adequately support both the existing and new business for the client portfolio, which is growing rapidly. The position is revenue generating, and aligns to both the Jersey Client CoSec team and the Admin teams, and alleviates some of the pressure from the Admin client admin teams by providing them with dedicated CoSec support.

Key Responsibilities

The primary focus of the role will be:

Support the Administration teams in the use of Board Intelligence for Board Pack Preparation and document retention, and oversee user access rights Board/ Shareholder meeting attendance / Board communication as required Scheduled and Ad hoc Board / Shareholders / Managers / unit holder / committee meetings - Minute taking / drafting /circulation / approval / filing Drafting of Board / Shareholders minutes and written resolutions for a diverse portfolio of structures with timeliness and efficiency, to a high level of accuracy and with minimum oversight. The diversity and complexity of the minutes will be dependent on the experience and knowledge of the jobholder Oversight of the Annual Confirmation Statement and Annual Administration Fee Payments cycle  Set Up, Maintenance and closure of Jersey entities in Viewpoint Set up and Maintenance of Statutory registers for members, directors, secretary and other significant parties for Jersey entities Assist with ensuring all statutory returns, filings and notifications are made at the appropriate time Maintain the beneficial owner, controller and significant party information for jersey entities in My Registry and ensure that the 21 day deadline for reporting any changes is always met Maintenance of all Client CoSec Team trackers Support execution of client specific procedures and controls Assist/support the management of existing client relationships Work within client Service Level Agreements Ensure systems are fully and accurately populated in relation to entities worked on Ensure costs related to ad-hoc and bespoke client work are identified and captured

In addition to the duties listed above, the Company Secretarial Administrator may be requested to perform any other ad hoc duties or projects as requested by management or appropriate supervisor.

 PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

Candidate Profile:

Ideally the post holder will be educated to minimum A-Level Ideally in the process of taking a relevant professional qualification – although not essential  Previous experience of administration and company secretarial duties in a Funds and Company environment is essential.

Operation Excellence: 

Strives for high standards of delivery to clients Has a strong understanding of processes needed to undertake role successfully Makes informed judgements and decisions based on practice and precedent Decisions will be made within defined limits of authority

Commercial Awareness: 

Has a basic understanding of the TMF Groups' service lines and TMF is structured. Understands and applies control and risk and governance frameworks consistently Is mindful of the TMF values

Leadership and Resource Management: 

May have supervisory responsibilities for work carried out by members of the immediate team Organises the use of resources to meet expectations and identifies difficulties Reviews non-complex work undertaken by more junior team members Informally manages expectations of more senior colleagues infrequently

Interpersonal Skills:

Communicates information in a clear and concise manner (verbal and written work) to both internal and external stakeholders Able to deal with difficult situations in a calm and diplomatic way

Client Excellence:

Takes ownership of particular clients to ensure a consistent level of service Listen actively whilst understanding what relevant questions they should ask and respectfully taking into account global and cultural differences Makes it a priority to be accessible and responsive to customers Build rapport with clients and use body language and voice techniques effectively Evaluates and reports back on client service levels

Compliance:

Acts with the highest level of integrity at all times Act in the best interests of TMF (taking into account the interests of TMF customers, where appropriate) Act in a professional manner and produce accurate and timely work product Will be clear, open and transparent in your communications with TMF colleagues and customers Promptly report any issues (or possible issues) you identify to your manager (or an appropriate member of the senior management team) for consideration and resolution Never make any statement that is misleading, false or deceptive

What's in it for you?
An exciting opportunity in an international company
Professional development opportunities as well as extensive individual further training opportunities, supported by our TMF Business Academy
A career within an ever evolving market

  • Administrator IT

    3 miesięcy temu

    Katowice, Polska TeamQuest Sp. z o.o. Pełny etat

    Our client is a modern IT company offering a wide range of services related to cybersecurity and cloud computing solutions. Proudly executing a project co-financed by the European Union aimed at developing advanced IT services, especially in the area of data security. Primarily targeting businesses in the Polish market, the company excludes cooperation with...

  • Administrator IT

    3 miesięcy temu

    Katowice, Polska TeamQuest Sp. z o.o. Pełny etat

    Our client is a renowned IT company that has been specializing in providing comprehensive IT solutions for years. They focus on implementing and maintaining IT systems that support the management of companies and institutions. Thanks to the use of Prince2 or SureStep methodologies and having an ISO 9001:2008 certification, they guarantee the highest level of...

  • Salesforce Developer

    3 miesięcy temu

    Katowice, Polska Knauf Pełny etat

    We are on an exciting journey building a digital environment for the Knauf Group that is as groundbreaking as our products for the construction industry. If you are looking for a global impact that is shaped by values such as entrepreneurship, commitment, partnership and Menschlichkeit, this could be the ideal challenge for you. What you'll do Collaborate on...

  • Experienced IT Operations Administrator Cloud on Premise

    2 miesięcy temu

    Katowice, śląskie, Polska DHC Business Solutions Pełny etat

    Join Our Team!Are you looking for an exciting opportunity to contribute to cloud operations, installation engineering, and technical support? We are seeking a dedicated IT / Azure Cloud Operations Administrator to help manage and optimize our Azure infrastructure. This role focuses on the deployment, maintenance, monitoring, and issue resolution of our Azure...

  • Database Administrator/Database Engineer

    2 miesięcy temu

    Katowice, Polska Vattenfall Pełny etat

    About the job Would you like to make a difference and work together with us on our dedication to become fossil free? The Department Database Operations belongs to Vattenfall IT Supply and is responsible for delivery / operation of all the majority of Vattenfall's database solutions. We are currently seeking new Database Administrators/Database...

  • Azure DevOps Engineer

    4 tygodni temu

    Katowice, Silesia, Polska Cluster Reply Pełny etat

    Job Title: Azure DevOps EngineerAbout the Role:As a key member of our innovative and international team, you will be responsible for configuring and operating Cloud-based infrastructure or Cloud-native applications on Azure. You will deploy and maintain monitoring and log management solutions, applying DevOps principles to implement Infrastructure-as-Code,...

  • Cloud Infrastructure Engineer with DevOps Focus

    2 dni temu

    Katowice, Silesia, Polska Cluster Reply Pełny etat

    Job DescriptionWe are seeking an experienced Cloud Infrastructure Engineer to join our team in Germany, Austria, or Switzerland. This role will be responsible for designing, implementing, and managing cloud-based infrastructure solutions on Azure.Key Responsibilities:Configure and operate cloud-based infrastructure and cloud-native applications on...

  • Azure Cloud Solutions Engineer

    3 tygodni temu

    Katowice, Silesia, Polska Cluster Reply Pełny etat

    About the RoleWe are seeking a highly skilled Azure Cloud Solutions Engineer to join our team at Cluster Reply. As a Cloud Solutions Engineer, you will be responsible for designing, implementing, and managing cloud-based infrastructure and applications on Azure.Key ResponsibilitiesConfigure and operate cloud-based infrastructure and cloud-native applications...

  • Senior Cloud Engineer

    1 miesiąc temu

    Katowice, Silesia, Polska Riverland Reply Pełny etat

    Job DescriptionRiverland Reply is seeking a highly skilled Senior Cloud Engineer to join our team. As a key member of our cloud infrastructure team, you will be responsible for designing, implementing, and provisioning cloud infrastructure across top-of-the-market cloud providers such as AWS and GCP.Key Responsibilities:Design and implement cloud...

  • Senior Azure DevOps Engineer

    4 tygodni temu

    Katowice, Silesia, Polska Cluster Reply Pełny etat

    Job DescriptionWe are seeking a highly skilled Senior Azure DevOps Engineer to join our innovative team at Cluster Reply. As a key member of our team, you will be responsible for configuring and operating Cloud-based infrastructure or Cloud-native applications on Azure.Main Responsibilities:Deploying and maintaining monitoring and log management...

  • Database Operations Specialist

    4 tygodni temu

    Katowice, Silesia, Polska Vattenfall Pełny etat

    About the RoleVattenfall is seeking a skilled Database Administrator/Database Engineer to join our Department Database Operations. As a key member of our team, you will be responsible for delivering database solutions and supporting services in accordance with agreed service levels.Your Key ResponsibilitiesDesign and implement new and existing database...

  • Cloud Engineer for Azure Infrastructure

    2 tygodni temu

    Katowice, Silesia, Polska Cluster Reply Pełny etat

    Job Description:As a Senior Cloud DevOps Specialist at Cluster Reply, you will be responsible for designing, implementing, and maintaining cloud-based infrastructure on Azure.You will work closely with our clients to ensure they receive a "gold standard" Managed Services experience, with a focus on delivering high-quality solutions that meet their business...

  • Linux Systems Engineer for French-Speaking Environment

    1 tydzień temu

    Katowice, Silesia, Polska Cyclad Pełny etat

    About CycladCyclad is a leading consulting, technology services, and digital transformation company seeking an experienced Linux Systems Engineer to join our infrastructure team.Job DescriptionWe are looking for a skilled Linux administrator to manage, maintain, and optimize Linux-based servers and environments. The ideal candidate will have strong...

  • Database Operations Specialist

    1 miesiąc temu

    Katowice, Silesia, Polska Vattenfall Pełny etat

    About VattenfallVattenfall is a leading European energy company with a strong commitment to sustainability and innovation. With a history spanning over 100 years, we have been electrifying industries, supplying energy to homes, and modernizing the way of living through cutting-edge technology and collaboration. Our mission is to enable the fossil-free...

  • Instructional Design Strategist

    7 dni temu

    Katowice, Silesia, Polska WomenTech Network Pełny etat

    Job SummaryWe are seeking a skilled Instructional Design Strategist to join our team at WomenTech Network. In this role, you will be responsible for designing, developing, and implementing training content that enhances employee knowledge and skills.The successful candidate will have a proven track record of creating engaging and effective instructional...

  • Senior ServiceNow Developer

    1 miesiąc temu

    Zabrska , Katowice, Polska ING Hubs Poland Pełny etat

    We are seeking a skilled ServiceNow developer to join our team at ING Hubs Poland. As a Senior ServiceNow Developer, you will be responsible for developing and configuring ServiceNow applications and modules according to business requirements and best practices.Key Responsibilities:Developing and configuring ServiceNow applications and modulesIntegrating...

  • Warranty Specialist IS

    2 miesięcy temu

    Katowice, Polska Konecranes Pełny etat

    At Konecranes, we believe that great customer experience is built on the people behind the Konecranes name. Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community and we promote a place where we can ALL be...

  • Warranty Specialist

    4 tygodni temu

    Katowice, Silesia, Polska Konecranes Pełny etat

    At Konecranes, we aim to provide exceptional customer experiences built on the professionals behind our brand. Our commitment to diversity is the driving force behind our growth, and we welcome individuals with various backgrounds and skills that enrich our community. We foster an environment where everyone can be themselves, making Konecranes a unique...